Production Coordinator
Universal Music Group
Santa Monica, CAThis is a Full Time Job
The Production Coordinator supports the day-to-day execution of production and operational workflows across the label. This entry-level role serves as a key liaison between internal departments, artists' teams, vendors, manufacturers, and distribution partners to help ensure projects move efficiently from planning through delivery. The ideal candidate is highly organized, detail-oriented, thrives in a fast-paced environment, and has a passion for music and entertainment operations
How You'll CREATE
• Manage and maintain production executive's complex calendar, including scheduling meetings, coordinating priorities, and resolving scheduling conflicts.
• Coordinate internal and external meetings, prepare agendas, secure meeting spaces, and distribute relevant materials.
• Serve as a primary point of contact for scheduling and administrative requests on behalf of Production executive.
• Organize domestic and international travel arrangements, itineraries, and expense reports.
• Track departmental deadlines, production milestones, and key deliverables to ensure projects remain on schedule.
• Maintain production trackers, calendars, and department documentation with a high level of accuracy.
• Communicate with cross functional teams to facilitate project execution.
• Prepare presentations, reports, meeting notes, and other administrative materials as needed.
• Handle confidential information with professionalism and discretion.
• Anticipate needs, proactively solve problems, and be able to support other team members across projects.
Bring Your VIBE:
• Minimum 2 years of experience in production of similar role
• Detail oriented with strong follow through - able to organize and prioritize multiple projects
• Ability to work in a demanding, fast-paced environment
• Highly motivated and with a desire to work in a team environment.
• Strong critical thinking and problem-solving skills
• Excellent communicator with the ability to build and maintain relationships
• Extreme attention to detail
• Ability to keep information confidential.
• Intermediate to advanced expertise in Microsoft Office suite particularly excel
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.
Salary/Benefits
$41,020 - $55,000 /year USD
The actual base salary offered depends on a variety of factors.
Benefits
• Comprehensive medical, dental, and vision coverage
• 100% coverage for out-patient in-network mental health services
• Fertility coverage for eligible medical plan participants
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• Student Loan Repayment Assistance and Tuition Reimbursement
• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent
Perks
• Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive
Additional Information
We are UMG, the Universal Music Group, the world's leading music company. We are committed to artistry, innovation, and entrepreneurship, owning and operating a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, producing, distributing, and promoting critically acclaimed and commercially successful music to delight and entertain fans around the world.
