Intern - Promo

This is a Full Time Unpaid Internship

main purpose of role

The intern will assist the Promotions team and 3rd Party agencies in all areas of Radio and TV promotion to ensure the smooth running of the department. Duties will include but are not limited to:

• Assist the Promotions Department with general duties.
• To answer the phones for the department and take responsibility for the messages taken with the appropriate promotions person.
• To be the Promotion teams’ point of contact whilst the Pluggers are away from the building, for internal staff, media, and artist managers and for the team when they are out of the office e.g. sending product, ordering cars as requested etc.
• Ensure the smooth running of the office; providing admin support to the team.
• Circulate the TV and Airplay report every morning.
• Book cars for artists/hair and make-up/band/crew when required.
• Complete and send the artist relations report weekly.
• Assist the Promotions Coordinator when prepping for twice weekly label meetings.
• Assist weekly Promotions reports from the team where necessary.
• To keep a daily record of the department’s whereabouts by recording plugging appointments, etc. in the diary.
• To order up all Fastrax links and to mail out to key media as and when required.
• To ensure all TV’s with artists are logged and recorded at MUVER.
• To update and be the main point of contact for MPE on behalf of the promotions team.
• To ensure that the MPE mailing lists are kept up to date and to manage mailings to key media when requested.
• Order promotional stock on behalf of the team (CDs/ Merchandise/ Gig Tickets), distribute and keep a note of quantities. Ensure the promotion cupboard is filled with relevant singles, albums, etc.
• Co-ordinate travel for department, artists, musicians, dancers, competition winners etc. and provide full itineraries when necessary.
• Assist promotions dept. with sending videos, lyrics, riders, equipment lists, label copy, release dates and forthcoming releases, publicity photos.
• Organising hair, make-up and stylists for artists as directed.
• To process Uniport invoices for various artists expenses such as travel.
• Have a responsible attitude towards department expenditure and ‘value for money’.
• To maintain and manage promotional budgets keeping your line manager and finance manager informed.
• To organise work permits when necessary for international artists.
• Co-ordinating guest lists for tours and showcases
• Attending gigs/events during out of office hours.
• To be the point person for several out of house promotional companies and assist in coordinating requests for relevant artists’ promo stock, tickets and travel.

person specification

Essential:
• Passionate about music with a desire to progress in the industry.
• A specific interest and knowledge to work within Promotions.
• Good general knowledge about Radio & TV in the UK (stations, shows, performances).
• The ability to learn quickly.
• Self-motivated, hardworking and enthusiastic.
• Excellent verbal and written communication skills.
• Highly organised with the ability to keep calm under pressure.
• Flexible and able to prioritise own workload.
• Good computer skills i.e.: Microsoft Office, Excel, and Word.

Desirable:
• Experience of working in an office environment.
• Experience working in music (personal or professional).

diversity and inclusion

Universal Music is an equal opportunities employer and committed to the principle of diversity.

disclaimer

The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive and exhaustive statement.