Executive Assistant
Universal Music Group
Santa Monica, CAThis is a Full Time Job
How we LEAD:
We are currently seeking an accomplished Executive Administrative professional with solid experience supporting senior executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will take initiative, identify solutions, and be ten steps ahead of what needs to be done.
How you'll CREATE:
• Day-to-day management of the Executive's schedule
• Manage office and time in a fast-paced environment and anticipate critical events / Executive's needs
• Schedule meetings / appointments and manage travel itineraries
• Read and route correspondence; draft responses and other documents as requested
• Manage schedule by planning internal and external meetings, conferences, teleconferences, arrange corporate events, etc.
• Prepare submission of expense claims in a timely manner
• Manage ad hoc projects as needed
• Screen and prioritize phone/email correspondence and inquiries
• Prepare internal and external corporate documents
• Uphold a strict level of confidentiality
• Establish and maintain executive relationships both internal and external
• Prepare executive-level PowerPoint presentations
• Format data tables and graphs in Excel
• Support projects as assigned
Bring your VIBE:
• Develop and demonstrate professional knowledge of the business
• Exhibit strong organizational skills
• Anticipate needs and identify solutions
• Work effectively and efficiently with senior management and senior level clients
• Demonstrate excellent written and oral communication skills
• Manage highly confidential information with discretion and integrity
• Act calmly and professionally under pressure
• Create efficiency by leveraging AI and advanced Microsoft Office skills
• Demonstrate knowledge of travel logistics
• Bring a dynamic and assertive personality, as a compliment to professional demeanor
• Adapt to a variety of situations with numerous personalities
• Excel in a fast paced, ever changing environment
• Leverage a minimum 10+ years executive assistant experience
• This role is office-based
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.
Job Category:Administrative
Salary/Benefits
$85,150 /year USD
The actual base salary offered depends on a variety of factors.
Benefits
• Comprehensive medical, dental, and vision coverage
• 100% coverage for out-patient in-network mental health services
• Fertility coverage for eligible medical plan participants
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• Student Loan Repayment Assistance and Tuition Reimbursement
• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent
Perks
• Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insi
Additional Information
We are UMG, the Universal Music Group, the world's leading music company. We are committed to artistry, innovation, and entrepreneurship, owning and operating a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, producing, distributing, and promoting critically acclaimed and commercially successful music to delight and entertain fans around the world.
