Assistant

This is a Full Time Job

Full-Time Assistant - Boutique Entertainment Law Firm (New York City)

We are seeking a full-time Assistant to join our boutique entertainment law firm representing actors, directors, and writers.

This role serves as a first point of contact for the firm, so the ideal candidate is personable, warm, outgoing, and professional. You will communicate with clients, agents, managers, studios, other entertainment industry professionals, and internal office staff so excellent communication skills are a must. We're looking for someone who is proactive, highly organized, detail-oriented, and thrives in a fast-paced environment where priorities can shift throughout the day. This position supports busy desks and requires someone who can anticipate needs, think several steps ahead, and remains calm under pressure. The ideal candidate is a self-starter who takes ownership of projects, exercises sound judgment, and can independently identify and complete tasks without constant direction. Strong problem-solving skills, exceptional organizational abilities, and the capacity to manage multiple competing priorities are essential. Above all, we're looking for someone who takes pride in ensuring that nothing falls through the cracks, exhausts every thoughtful solutions on your own before asking for help, and is committed to helping the entire team operate efficiently.

Responsibilities include:
• Managing a busy calendar
• Answering and scheduling calls and meetings; taking detailed notes and following up on action items when needed
• Keeping attorneys organized by tracking deadlines, following up on outstanding items, and ensuring tasks are completed in a timely manner
• Drafting correspondence and sending AdobeSigns
• Booking business and personal travel, including preparing detailed travel itineraries
• Serving as a resource to the entire office by working collaboratively with attorneys and fellow assistants and providing support wherever needed to ensure projects move forward efficiently.
• Maintaining the day-to-day organization of the office, including light office upkeep such as making coffee, loading and unloading the dishwasher, stocking supplies, and helping ensure the office runs smoothly

Previous entertainment industry experience-and familiarity with New York and Los Angeles agents, managers, casting directors, and other industry professionals-is a significant plus but is not required. We are looking for someone who is bright, motivated, and excited to build a career in the entertainment industry. While this is primarily an administrative position, there is opportunity to build your own industry contacts and professional relationships. We are committed to supporting employees who demonstrate initiative, curiosity, and a strong work ethic.

Our firm embraces and celebrates equal opportunity and is committed to building a team that is as diverse as the talent we represent. We encourage all qualified applicants to apply and do not discriminate on the basis of race, color, religion, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, veteran status, or any other characteristic protected by applicable law.