President's Executive Assistant

This is a Full Time Job

About the Position

Golden State Group is looking for a dedicated and creative professional to provide high-level executive support to the President. In this role, you will be a key member of the organization, coordinating complex travel and calendar management, coordinating communications, and organizing projects and events. Given its visibility and cross-functional exposure, this position is ideal for a proactive, high-performing professional who thrives in a fast-paced, high-growth environment. The ideal candidate is resourceful, detail-oriented, and anticipates needs before they arise and has exceptional judgment, discretion, and the ability to remain calm under pressure are critical to success.

This is a full-time position based onsite in San Francisco, CA.

Key Responsibilities
• Proactively manage scheduling, anticipating conflicts before they arise and making judgment calls with minimal guidance
• Coordinate a high volume of internal and external meetings including staff meetings, quarterly board meetings, cross-functional reviews, virtual meetings, off-site events, and one-on-ones
• Assist with food orders, meeting logistics, agenda support, and note taking

Meeting Preparation
• Provide agendas, event briefing materials, and appropriate documents in a timely manner ahead of meetings
• Apply discipline and rigor around meetings by ensuring agendas and clarifying context and purpose with senior leaders you support as well as participants

Travel And Logistics Management
• Manage travel arrangements (flight, hotel, car) for domestic and international business travel including events, meetings and offsites
• Coordinate comprehensive logistics including ground transportation, visa requirements, and detailed itineraries

Financial Administration
• Manage expense reporting duties, including submitting expense reports and receipts in a timely manner
• Process vendor invoices and coordinate with finance on event-related budget tracking

Special Projects
• Assist with special projects as needed including but not limited to: team member engagement programs and leadership offsite planning

Required Skills
and Experience
• Bachelor's degree or equivalent experience
• 6 years of experience as an Executive Assistant providing administrative support to SVP or C-level executives
• High integrity and ability to maintain confidentiality of all work product and sensitive information
• Proficient with Microsoft Office Suite and Google Suite
• Familiarity with AI and productivity tools such as Google Gemini, Asana, and Slack
• Excellent interpersonal skills and business acumen; ability to communicate with employees at all levels within the organization
• Operates with flexibility, responsiveness, ownership, and strong judgment
• Strong attention to detail and proofreading ability
• Ability to juggle and prioritize simultaneous tasks within a dynamic environment
• Ability to anticipate needs and take initiative; provide creative solutions with minimal direction
• Strong interpersonal skills, written and verbal communication and problem-solving skills

Want to learn more about who we are and what we value? Visit www.warriors.com/employment

Please refer to our California Privacy Notice for more information about how we process your personal information, and your data protection rights.