Executive Assistant, Drama Development

This is a Full Time Job

Executive Assistant, Drama Development (20th Television)

Job Summary:

20th Television is seeking an Executive Assistant to support the SVP, Drama Development. As an Executive Assistant, you will materially impact the productivity and efficiency of the development team. The ideal candidate is a detail-oriented individual capable of consistently achieving results in a fast-paced and constantly changing environment.

Responsibilities include executive scheduling, travel & expense reports, meeting setup, event planning, and other administrative support as needed. The position requires a professional communication style, strong attention to detail, excellent organizational skills, and the ability to juggle multiple high-priority requests to meet tight deadlines. This position requires a high level of integrity and discretion in handling confidential information and professional etiquette to represent and interface with senior executives inside and outside the Company. Seeking poised self-starters who can anticipate needs, offer creativity to initiate enhancements, drive work products, showcase follow-through, and be a collaborative team player.

Responsibilities:
• Provide day-to-day administrative support to the SVP of Drama Development
• Perform administrative duties including but not limited to; screening and routing phone calls, managing schedules, processing expense reports, and ensuring timely and effective communications
• Provide additional office support such as distributing mail, filing, faxing, photocopying, scanning, and tracking documents, ordering supplies, and processing purchase orders
• Coordinate the planning and execution of in-person/virtual events and business travel, including trip logistics and itinerary, meeting coordination, and remote support of executives who are out of the office
• Create PowerPoint and Keynote presentations, as needed
• Manage reports and maintain databases
• Support special projects, promotions, events, and programs, as needed
• Interface with various internal departments and external organizations
• Prepare general creative feedback/notes on slate projects
• Organize contact lists of writers, producers, creative executives, and any related correspondence as needed
• Compose correspondence as needed; write synopsis and loglines of episodes for weekly, widely distributed report
• Read and watch material and provide feedback as necessary
• Participate in an administrative team, providing backup to other assistants and contributing to day-to-day coverage of administrative duties

Basic Qualifications
• 1+ years' administrative experience on a high-volume entertainment desk at a studio, network, production company or agency
• Strong understanding of the television programming process
• Excellent written, verbal, and interpersonal communication skills
• Approachable style and ability to effectively and professionally interface with high-level executives, clients, employees, and business associates, both internal and external
• Strong organizational and time management skills
• Proven experience in multitasking and working with multiple people and priorities while delivering on high-quality results and follow-through
• Demonstrates curiosity, business acumen, and a desire to understand the 'big picture'
• Demonstrates flexibility and professionalism in an environment where change is constant
• Proven ability to handle confidential and sensitive information in a professional manner
• Self-starter, with the ability to work with limited supervision, exercise good judgment, and proactively problem solve
• Excellent attention to detail and accuracy
• Proficient in using PCs and Microsoft Office Suite (Word, Excel, PowerPoint, Keynote, and Outlook) and SAP

Preferred Qualifications
• 2+ years of administrative experience on a high-volume entertainment desk at a studio, network, production company or agency

Required Education
• Bachelor's degree or equivalent combination of work experience