Production Assistant, Executive Office

This is a Full Time Job

Executive Office Production Assistant

Must be comfortable in a fast-paced environment and take ownership of tasks. Professional demeanor and ability to maintain the highest level of confidentiality required.

Candidates in the Amblin Entertainment PA Program gain first-hand in-depth industry experience and serves as the operational hub of the office. A candidate who fully engages with this program successfully will develop the key skills of a future assistant in entertainment, such as but not limited to: rapid information processing, effective time and task management, professional communication with internal and external stakeholders, and creative problem-solving. Candidates must have relevant work or internship experience in the film industry or a similar field.

• Opening and closing the office, ensuring computers, printers, A/V setups and work areas are prepped for the day.

• Sorting and forwarding physical mail.

• Transcribing and organizing notes.

• Stocking and maintaining organization of office supplies and multimedia libraries. Updating relevant inventory lists.

• Ordering and picking up coffee and lunch or via delivery. Stocking and maintaining office kitchen inventory by placing weekly grocery orders for delivery.

• Supporting executive team by accomplishing occasional local runs and requests (both professional and personal).

• Coordinating pickups and deliveries to executive properties and working closely with executive home staff.

• Having basic knowledge of Apple products and a basic comfort with software including Mac OS, Zoom, Microsoft Office, Box, and technology-related tasks including connecting a computer to a TV via HDMI and refilling printer paper or toner.

• Having knowledge of New York City public transit and local geography. Having a valid driver's license is required as is an excellent driving record. A DMV record will be actioned by the company upon hire. Should needs arise a rental vehicle will be provided for runs.

• Typical work hours will be 9:00 a.m. - 7:00 p.m. but may vary. Additional hours and weekend work will be required as needed.

Additional Comments: Position will be located on site at Amblin's office five days a week in person.