Collaborations Coordinator & Administrative Assistant

This is a Part Time Job

We are looking for someone to join the Zooz Group team in a contractor role to commence. This role is expected to progress into a Talent Manager role in the medium term. Roles and responsibilities include:

Talent Deal Coordination
• Send weekly reminders via text to all Talent with deliverables needing to be fulfilled for the week.
• Keep Managers threaded in all Talent Communications over Text
• Create Calendar event for all Content Due Dates (Approval Date, Go Live Date) Send to talent + Talent Managers
• Call 5 influencers weekly to touch base/ get updates
• Verify all Talent Current Address - Update in Talent Contact Info
• Manage Smaller Talent Collaborations
• Organize 1 in person meeting for Talent Managers with Top talent each week.
• Organize 1 Google Meet Video Conference with top talent for Talent Managers each week.
• Organize 1 In person Meeting with Core LA Brands every 2 weeks or so for Talent Managers.
• Connect with New Talent 1 X Weekly (Phone Call)
• Send all Content Briefs/Content Guides to Talent for Deals Closed - Keep Talent Managers CC'd
• Send Through for Approval from Brand - Keep Talent Managers CC'd

Updating Tracking Documents & Organize Forms
• Update Deal Tracker Schedules Each Working Day (Each Monday add in confirmed sales from the previous week)
• Manage all Talent Proposal Request from Executive Team
• Generate and manager Order Forms for all Deals Booked.
• Update all Talent Media Kits with new analytics on ongoing basis
• Create new Talent Database organizing talent by category, gender splits, Follower counts, Location, Gender
• Build and Manage Content Pipeline for top tier brands

Brand Outreach
• Identify brands, brands contact person to outreach to
• Add contacts via database as new opportunity
• Add to sequence in CRM and monitor, continue conversation with Brand contact to the point of setting up a call with Talent Managers

Talent Business Development
• Identify Influencers that are not represented. Outreach via CRM and manage initial conversations
• Manage Channel Partner introductions and set up call for executive team
• Put calls in Executive Team calendar for introductory calls with potential talent