Production Operations Coordinator

This is a Full Time Job

Job Title: Production Operations Coordinator

Location: Stamford, CT (On-Site at WWE Headquarters)

Team: Production Operations

Type: Full-Time | Staff

Position Overview: WWE is looking for a highly organized and proactive Production Operations Coordinator to support our Production Management & Business Operations team. In this role, you will provide essential logistical and coordination support across a range of WWE Media Production projects. As a central point of coordination, you will work cross-functionally with production executive, creative producers, and various internal teams to ensure the smooth execution of production workflows and day-to-day operations. The ideal candidate will have experience working in a fast-paced, high-volume television or media production environment, administrative skills, and be passionate about keeping things organized, moving, and efficient behind the scenes.

Key Responsibilities:

Production Logistics & On-Site Support
• Provide on-site or remote support for studio shoots, field productions, and PLEs (e.g., setup craft services and catering, manage interview grids, hotel room blocks, and event credentials).

Financial Administration & Tracking
• Reconcile and process monthly purchasing card (p-card) expenses.
• Submit and track talent payments via Talent Management System or Talent Payment Request Forms; create payment schedules aligned with contracts and production calendars.

Team & Administrative Support
• Assist with credentialing for WWE events: print and distribution of tour credentials and PLE credentials, receive and track day pass requests, upkeep of WWE's credentialing system
• Compile, submit, and maintain department travel lists and hotel rooming lists for WWE PLE events
• Format and distribute show sheets for TV Production team (Raw, SmackDown, PLEs)
• Maintain Production Management team schedule, updated monthly tracking production support, travel, and time-off/coverage
• Complete and distribute weekly update emails to Media executives highlighting production schedules/calendars and priority meetings.

Qualifications:
• 2–4 years of experience in production operations, production coordination, or administrative work within television, streaming, or media
• Strong working knowledge of production logistics and workflows
• Excellent communication and organizational skills
• Proficiency in Microsoft Excel, Outlook, PowerPoint, Concur, SharePoint, and file management systems (Box, etc.)
• Ability to manage multiple tasks simultaneously while maintaining strong attention to detail
• Willingness to be on-site in Stamford, CT and occasionally travel for shoots, if needed
• Ability to maintain confidentiality and handle sensitive information with discretion