Business & Legal Affairs Coordinator

This is a Full Time Job

DESCRIPTION:

Job Title: Coordinator, Business & Legal Affairs

A little bit about our team:

The Warner Records Business & Legal Affairs team is a dynamic, diverse, and dedicated group of professionals located across several global regions with a passion for music who provide general counseling to Warner Records across a wide range of business and legal issues. We value deep work, urgency, attention to detail, and a forward-thinking mindset. We work closely with every department at the label, and we focus on structuring the label's business and legal relationship with each of our artists.

Your role:

This role will provide comprehensive support to all members of the Business & Legal Affairs department, balancing administrative duties with essential paralegal responsibilities. You'll work closely with each member of the B&LA team, contributing to both the efficient flow of daily operations and the execution of critical legal tasks.

Here you'll get to:

• Oversee general department functions, including assisting each department member with file management, ordering, and stocking office supplies, coordinating travel, handling expense reports in accordance with company policies, setting up/coordinating meetings and calls, and assisting with day-to-day facilities management. Work in the label's Los Angeles HQ to coordinate across department members and contributors in 4 locations.
• Update and distribute the roster monthly. Coordinate information flow with internal departments (e.g., A&R, Marketing, Finance, Licensing) and external parties (e.g., outside counsel, managers, etc.) regarding department matters, under the guidance of B&LA attorneys.
• Organize and manage legal documents, adapting to new systems. Assist with and accountably track signatures of legal documents. Assist with the tracking and management of contract lifecycles. Assist with the organization of documents for corporate matters when needed. Maintain and update legal databases and tracking systems for department matters. Review and upload documents to systems, and coordinate with the rights management team. Handle and safeguard confidential and proprietary information with the utmost discretion. Execute and maintain proper confidentiality procedures.
• Prepare, proofread, and format legal documents, correspondence, and presentations. Assist in reviewing agreements for accuracy and completeness under attorney supervision.
• Clearance support for music, vi...