Administrative Assistant

This is a Full Time Job

Your role:

This role sits at the operational heart of our regional marketing, local marketing, and A&R teams. While creative teams focus on finding talent and building campaigns, you will be the engine ensuring our financial and procurement workflows run without a hitch. By managing purchase orders, tracking vendor onboarding, verifying payments, and delivering accurate budget reporting, you keep our operations compliant and our vendors paid on time.

Here you'll get to:
• PO Creation & Workflow: Raise, update, and manage Purchase Orders (POs) across Marketing, Regional Marketing, and A&R departments in accordance with corporate authority limits.
• Vendor Onboarding: Act as the primary liaison for new suppliers, agencies, and independent contractors to guide them through WMG's vendor registration and compliance portal.
• Payment & Invoice Tracking: Track invoice approvals and match invoices against open POs; liaise directly with Accounts Payable to resolve payment delays or vendor inquiries.
• Budget & Spend Reporting: Maintain accurate, up-to-date tracking spreadsheets and generate weekly/monthly spend reports to ensure teams remain aligned with approved budgets.
• Administrative Support: Maintain organized digital archives of contracts, statements of work (SOWs), and financial records for audit compliance.
• Deliver excellent client service: Provide prompt and accurate support to internal and external inquiries. Occasionally join external partners meetings to review matters of your competence.

About you:
• Laser-Focused Attention to Detail: High precision when inputting data, cross-checking figures, and auditing line items.
• Comfort with Repetitive Work: Strong work ethic and high consistency when performing routine daily and weekly transactional tasks.
• Agility & Smart Problem-Solving: Ability to navigate corporate systems quickly, track down missing information, and follow up proactively.
• Clear Communication: Polite, firm, and clear verbal and written communication skills when dealing with external vendors and internal department heads.
• Tech Literacy: Proficiency in Google Workspace, and comfort working with ERP/finance software (e.g., SAP, Oracle, or Coupa).

We'd love it if you also had:
• Prior experience in an entry-level administrative, procurement, or finance support role.
• Familiarity with corporate purchase order systems and accounts payable workflows.
• A passion for music or entertainment operations.
• An interest in leveraging modern tools (including AI assistants and automation tools) to simplify repetitive workflows, automate manual reporting, and improve daily operational efficiency.

Love this job and want to apply?

Click the ''Apply'' link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.

Don't be discouraged if you don't hear from us right away. We're taking our time to review all resumes, and to find the best people for WMG.

Thanks for your interest in working for WMG. We love it here, and think you will, too.

#LI-Hybrid

Links to relevant documents:

2026 Benefits At A Glance final.pdf

EVerify Participation Poster.pdf

Right To Work .pdf