Music Representation Assistant

This is a Full Time Job

A fast-paced music representation team is seeking an organized and dependable Assistant to provide day-to-day administrative and operational support to a senior representative and a diverse roster of music clients.
This role is well suited to someone who thrives in a deadline-driven environment, communicates professionally, handles sensitive information with discretion, and is eager to further their career in the music business.


Core Responsibilities
• Coordinate daily schedules, meetings, calls, correspondence, and follow-ups.
• Prepare and maintain booking materials, agreements, deal documentation, schedules, and internal records.
• Monitor the progress of engagements from initial discussions through contracting and settlement.
• Maintain accurate records related to ticket activity, payments, deposits, contracts, and event closeouts.
• Assist with billing, invoicing, expense tracking, and other administrative financial processes.
• Serve as a professional point of contact for promoters, buyers, managers, clients, and other industry partners.
• Organize information and conduct research to support ongoing business initiatives.
• Help prepare reports, presentations, itineraries, and other materials as needed.
• Take on time-sensitive assignments and special projects across the department.
• Handle confidential business and client information appropriately at all times.


What You Bring
The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities simultaneously. You should be someone who takes ownership of assignments, anticipates needs, communicates clearly, and follows projects through to completion.
Additional qualities we value include:
• Strong judgment and discretion.
• Excellent written and verbal communication.
• A proactive, solutions-oriented approach.
• Consistent attention to accuracy and detail.
• Ability to work effectively under pressure and meet firm deadlines.
• Professionalism when interacting with senior executives and external industry contacts.
• Genuine interest in the music and live entertainment business.


Background & Technical Skills
• Approximately 1-2 years of professional experience in music, entertainment, talent representation, management, or a related field.
• Agency or artist-management experience is preferred.
• Working knowledge of Microsoft Office and Google Workspace.
• Familiarity with industry booking or agency-management platforms is advantageous.


Employee Benefits
The position includes a competitive benefits package designed to support employees both professionally and personally. Offerings include:
• Medical, dental, and vision coverage.
• Wellness and family-support programs.
• Retirement savings plan with access to financial-planning resources.
• Paid sick leave and discretionary time off.
• Company holidays and an extended year-end holiday period.


Equal Opportunity
We are committed to maintaining an inclusive workplace and providing equal employment opportunities to qualified applicants and employees. Employment decisions are made without regard to legally protected characteristics under applicable federal, state, or local law.