Business Operations Coordinator

This is a Full Time Job

About the Role

We are seeking a highly organized, detail-oriented, and analytical Business Operations Coordinator to support the day-to-day business and financial operations of a leading talent agency. This role provides broad exposure to business operations, accounting, client service, and cross-functional collaboration.

Working closely with Operations, Accounting, Finance, Business Affairs, Legal, and agency leadership, you will help manage accounting workflows, process client transactions, improve operational processes, and support strategic initiatives that keep the business running efficiently. This is an excellent opportunity for an early-career professional interested in building a foundation in operational management, client service, and the business side of entertainment and talent representation.

Key Responsibilities
Accounting & Financial Operations
• Review and process client paperwork, bookings, and related documentation with a high degree of accuracy.
• Process incoming client payments, commissions, invoices, and client disbursements in accordance with company policies.
• Prepare and distribute internal and external financial reports and reconcile financial information as needed.
• Maintain accurate financial records while ensuring compliance with internal controls and financial procedures.
• Support data integrity initiatives and identify opportunities to improve accounting workflows and operational efficiency.

Business Operations & Project Coordination
• Coordinate operational projects and initiatives across multiple departments.
• Assist with documenting, improving, and implementing business processes and workflows.
• Track operational priorities, deadlines, and deliverables to ensure timely execution.
• Support implementation of new systems, tools, and best practices that improve business performance.
• Conduct research, gather data, and prepare reports and presentations for leadership.

Client & Cross-Functional Support
• Serve as a professional point of contact for agents, clients, executives, and internal stakeholders.
• Respond promptly to requests for financial information and operational support.
• Coordinate across Accounting, Finance, Business Affairs, Legal, Technology, and Talent teams to ensure smooth execution of business activities.
• Maintain confidentiality while handling sensitive financial and business information.

Qualifications
Required
• Associate's or Bachelor's degree.
• 1-3 years of professional experience or relevant internship experience.
• Strong analytical skills with exceptional attention to detail and accuracy.
• Excellent organizational, time management, and project coordination skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Excel and Microsoft Office (Google Workspace experience is a plus).
• High level of professionalism, discretion, and sound judgment.

Preferred
• Associate's or Bachelor's degree in Business, Accounting, Finance, or a related field.
• Experience with accounting software, ERP, InEntertainment, or financial systems.
• Knowledge of accounts receivable, accounts payable, invoicing, or commission processing.
• Interest in the entertainment, media, or talent representation industry.
• Continuous improvement mindset with an interest in process optimization and operational excellence.

Ideal Candidate
The ideal candidate is detail-oriented, curious, and eager to learn the financial and operational side of a growing business. They enjoy solving problems, improving processes, and collaborating across teams while maintaining a high level of accuracy and accountability.
This position offers an outstanding foundation for professionals interested in pursuing careers in accounting, finance, business operations, consulting, or executive management, with firsthand exposure to the business of talent representation and the entertainment industry.