Executive Assistant

This is a Full Time Job

Company Description

Job Description

The Opportunity

Versant is seeking an experienced Executive Assistant to provide high-level administrative support to three senior leaders within Versant Operations & Technology. This is a hybrid role based in Englewood Cliffs, New Jersey, supporting a fast-paced media, production, and operations environment.

This role is ideal for a highly organized, detail-oriented professional who can manage complex calendars, travel logistics, expense reporting, departmental coordination, and confidential business information with professionalism and discretion.

Why This Role Matters: The Executive Assistant helps senior leaders operate effectively by anticipating needs, keeping priorities organized, and ensuring smooth coordination across Production, Studio Operations, Remote Production, Graphics, Engineering, Finance, and other business functions. The role directly supports leadership effectiveness, team communication, and operational follow-through.

What You'll Do
• Manage complex calendars, meetings, daily schedules, executive phone lines, and correspondence for three senior leaders.
• Coordinate domestic and international travel arrangements, process travel and expense reports, and support invoice reconciliation and administrative budget tracking.
• Plan and coordinate logistics for meetings, events, team activities, office moves, workspace needs, supplies, and department resources.
• Attend staff meetings, capture clear notes, identify priorities and action items, and distribute follow-up tasks to support accountability.
• Partner with administrative professionals and cross-functional teams across Production, Studio Operations, Remote Production, Graphics, Engineering, Finance, and other business areas.
• Support special projects and operational initiatives while maintaining strict confidentiality and sound judgment with sensitive information.

Qualifications

What You Bring
• 3 years of experience supporting senior executives in a fast-paced environment.
• Strong expertise in complex calendar management, scheduling, travel coordination, expense reporting, invoice processing, and administrative workflows.
• Excellent note-taking, prioritization, and follow-up skills, with the ability to identify action items and keep work moving.
• Outstanding organization, attention to detail, professional presence, and written and verbal communication skills in both in-person and virtual settings.
• Proficiency with Microsoft Office, SAP, Workday and enterprise collaboration tools like Slack.
• Demonstrated ability to manage multiple priorities, adapt quickly to changing business needs, and operate with discretion.

You will be successful in this role by demonstrating Versant's 'How We Do It' behaviors:
• Trust: Handle sensitive information with discretion, sound judgment, and professionalism.
• Teamwork: Build strong working relationships with leaders, administrative partners, and cross-functional teams.
• Transparency: Communicate clearly, capture accurate follow-ups, and help ensure priorities and next steps are visible.
• Agility: Adapt quickly in a dynamic, deadline-driven environment with shifting schedules and business needs.
• Entrepreneurial Spirit: Take a proactive, solutions-oriented approach to administrative support, special projects, and operational coordination.

Bonus points for experience supporting leaders in media, production, technology, or operations organizations.

Why You'll Love It Here

You'll be part of a collaborative team supporting the people, systems, and operations that help bring Versant's media and entertainment brands to life. This role offers the opportunity to work closely with senior leaders, partner across a wide range of business functions, and contribute to the organization, coordination, and follow-through that keep teams moving.

This position is hybrid and based in Englewood Cliffs, New Jersey. The selected candidate will be expected to work from the Englewood Cliffs office on designated in-office days to support leadership, team coordination, and in-person collaboration.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with a VERSANT Media employee at one of our locations prior to a hiring decision.

VERSANT Media is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at VERSANT via-email, the Internet, or in any form and/or method without a valid written Statement of Work in place for this position from VERSANT's Talent Acquisition team will be deemed the sole property of VERSANT. No fee will be paid in the event the candidate is hired by VERSANT as a result of the referral or through other means.