Executive Assistant to the President

This is a Full Time Job

The Executive Assistant to the President of Universal Pictures Home Entertainment (UPHE) is a resourceful, proactive, and highly organized professional who thrives in a fast-paced environment. Acting as a trusted partner, this individual will leverage strong critical thinking and interpersonal skills to seamlessly connect with staff, senior leaders, and external partners, driving efficiency and productivity for the executive.

In this role, you’ll bring exceptional organizational and communication abilities, along with a collaborative mindset, to manage a wide range of responsibilities including complex calendaring, meeting planning and coordination, travel arrangements, and spearheading employee engagement initiatives. A forward-thinking approach is essential, as you’ll anticipate needs and assist with overseeing day-to-day business activities as they arise.

Responsibilities:

Scheduling & Calendar Management
• Coordinate meetings and conference calls with internal stakeholders and external partners across different time zones, adjusting plans quickly based on shifting priorities.
• Help keep the President on schedule for meetings.
• Coordinate pertinent documents for all business meetings.

Travel & Expense Management
• Coordinate and handle all business travel arrangements.
• Prepare and process business expense reports, including P-Card transactions, in compliance with divisional travel policy guidelines, ensuring accuracy and timely submission.

Administrative & Office Management
• Handle general office and administrative tasks.
• Maintain a high degree of confidentiality and discretion regarding all matters and documents.
• Manage all IT requests for the President.

Event & Engagement Support
• Coordinate catering for UPHE events and larger team meetings.
• Support employee engagement initiatives by helping coordinate annual Town Halls, offsites, holiday celebrations, and social programming that foster connection and collaboration.
• Additional duties as assigned.

The responsibilities associated with this position are not limited to the above description and may be modified at any time by the company.

Qualifications

Basic Requirements:
• 3 years of administrative experience supporting senior executives, preferably with a production company, agency, entertainment law firm or studio.
• Intermediate proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, with demonstrated ability to create, edit, and manage documents, spreadsheets, presentations, and calendars effectively.

Desired Characteristics
• Entertainment or film industry experience.
• Willingness to work evenings, weekends, and travel internationally as needed.
• Expertise in complex international travel bookings and managing detailed itineraries.
• Exceptional organizational skills, capable of managing multiple priorities simultaneously.
• Proven interpersonal skills, attention to detail, and composure under tight deadlines.
• High level of discretion and confidentiality.
• Confident, proactive, and professional presence.
• Solid initiative and intuition, with the ability to work independently.
• Adaptable problem-solver who thrives in a fast-paced environment.
• Resilient work ethic and ability to remain calm under pressure.
• Positive, “can-do” attitude and willingness to take on tasks of any size.

Hybrid: This position has been designated as hybrid, which currently requires contributing from the office a minimum of three days per week. Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.