Talent Acquisition Coordinator
Universal Music Group
New York, NYThis was removed by the employer on 6/13/2022 7:22:00 AM PST
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Full Time Job
Description
How we LEAD:
Our commitment to innovation extends to our first-class People, Inclusion & Culture team, which is currently seeking a Talent Acquisition (TA) Coordinator. This is a great opportunity to join a fast-paced, high volume recruiting team focused on providing best in class service to the top music company in the industry. This position is ideal for a highly motivated individual who is strongly committed to customer service and pursuing a career in Talent Acquisition in a creatively driven industry.
How you'll CREATE:
• Work in a fast-paced team environment supporting the Talent Acquisition Team by coordinating and scheduling candidate interviews, being the front line of communication with all candidates/recruiters, creating employment offers letters and conducting background checks for multiple UMG business units across the US.
• Candidate Interview Scheduling
• Includes in-person interviews, phone interviews, zoom video conferences, and the coordination of travel arrangements when needed
• Book conference rooms and ensure equipment is properly set up when needed (In-person, MS Teams/Zoom)
• High level communication with Recruiters, Hiring Managers, and Candidates for alignment of schedules
• Timely follow-up to ensure the process moves forward
• Provide a high level of customer service and professionalism to the Candidates, Recruiters, and Hiring Managers involved in the interview process
• Manage and track the scheduling process in our applicant tracking system (Jobvite)
• Employment Offer Letters and Background Checks
• Prepare and processes high-volume offer letters, conduct reference/background checks and communicate completion to the appropriate team members
• Ensure accuracy, completeness, and compliance across the centralized recruiting function
• Check Sterling (background check vendor) on a daily basis and take necessary action in order to pass/decline checks
• Administrative Support
• Manage Talent Acquisition Coordinator calendar with an understanding of business priorities for all areas of UMG
• Manage Talent Acquisition Coordinator inbox & prioritize business needs on a timely basis
• Create & update all job descriptions for all areas of the business
• Post all job openings across UMG careers site and external sites as requested
• Assign all appropriate recruiters to requisitions on a daily basis
• Send recruiting survey to all Hiring Managers at offer stage
• Update and manage people business partner job description bank on an ongoing basis
• Support the wider TA team with system implementation testing
• Book team travel and accommodations as needed
• Create, manage & send all MSA & LOE documents to external search firms
• Update all Talent Acquisition documents (spreadsheets, templates, offer letter language)
• Update MS Teams with all critical TA Documents on a daily basis
• Attend all internal and external trainings pertaining to recruitment processes to ensure UMG recruiters are meeting market standards
• Conduct market research to further develop recruiting strategies and materials
• Conduct executive referral screening calls with potential candidates
• Complete expense reports on a weekly basis
• Support the broader Talent Acquisition team on additional duties and projects on as needed basis including inquiries and data research pertaining to business needs
• Proactively identify areas of support
• Handle additional needs as requested
• Professional interactions with visitors, applicants, and employees, and serve as front line customer service representative and follow up, as appropriate
• Respond to inquiries and requests from clients and recruiters in a timely fashion
• Maintain confidential and sensitive information
• Duties and responsibilities are subject to change and may include additional responsibilities based on business needs
Bring your VIBE:
• Excellent communication (written and verbal) and interpersonal skills, as well as the ability to interface with staff at all levels
• Professional, responsive interaction with candidates
• Strong organizational skills and the ability to prioritize deadlines and multi-task in a fast-paced environment
• Ability to successfully balance work priorities across multiple recruiters & business leaders
• Highly adaptable to a fluid and changing work environment
• Must have excellent follow-through skills and the ability to anticipate and address business needs proactively
• Great team player and finding opportunities to help the team achieve goals and deliverables
• Uses sound judgment and questions if something is out of the normal standards and processes
• Prepares reports and tracks progress in closing offers
• 1 years of administrative experience preferred
• HRIS experience, Workday, applicant tracking systems a plus
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint
Perks Playlist:
• Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan with company matching
• Flexible Paid Time Off plus Paid Holidays, 2 week ''Winter Break'' & Wellness Fridays (year-round)
• Medical, Dental and Vision Insurance
• Student Loan Repayment Assistance & Tuition Reimbursement (after 12 months of service)
• Robust Employee Assistance Program (for you and your loved ones)
• Annual Well-Being Allowance which includes Fitness, Travel, Home Enhancements, Nutrition, and Spa Treatment Reimbursements
Universal Music Group is an Equal Opportunity Employer
All UMG employees are currently required to be fully vaccinated against COVID-19 or provide proof of a negative PCR or Antigen test before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.