Sales Administrator

This is a Full Time Job

Description

Job title: Sales Administrator

Responsible to: Senior Sales Manager

Department: Caroline International

Location of work: SARM Music Village, Ladbroke Grove
The Role:

Working in conjunction with the Senior Sales Manager and National Account Manager , you will assist with the day to day running of the UK commercial team , m anag ing internal administration of the selling process across Caroline . including but not limited to:

Responsibilities:

Including, but not limited too:
• Compile all relevant release information templates for communication to commercial accounts within a timely & professional manner including :
• Spotify, Apple, Amazon Music & all other DSP pitch sheets
• HMV catalogue upload sheets & New Release planner
• Amazon co-op & media planner
• S upermarket new line forms
• I ndies sell-in grid
• Compile & communicate weekly email reminder for DSP pitch information & physical sales notes required for the next week’s pitching .
• Collate late Apple IDs & source various batch delivery IDs for DSP communication .
• Pitch all electronic & urban new releases to Ministry of Sound on a weekly basis for inclusion in their curated Apple playlists .
• Compile DSP marketing assets & plans weekly for communication out to relevant DSPs .
• Become an Amazon vendor central expert. Deal with feed issues & content enrichment on store.
• Raising and approving Amazon markdowns/claims .
• Help manage tour stock for artist & label partners - chasing tour stock requirements, setting up accounts, ensuring payments are made to keep in credit and chasing up deliveries .
• Help compile weekly sales meeting agenda & take minutes for distribution .
• Compile weekly pre-order report along with commentary & send to business .
• Manage sales note and external schedule mailout to key partners incl. independent sales team .
• Compile & distribute key release market share report for Caroline management .
• Compile daily splits midweek tracker for new releases to aid with forecasting .
• Compile weekly new release physical ships & stock levels . Communicate to all relevant parties.
• Monitor the Retail Activity Planner, ensure Label & Product Managers deliver artwork for stores on time .
• Help create & maintain an ongoing activity calendar, ensuring all significant dates for our live projects are plugged in to help with overall organisation as well as re-pitching & communication to accounts .
• Help ad minister Returns process for physical partners .
• Liaise with Product Managers & Indie team to plan instore appearances & routing .
• Compile the instore sales report .
• Send out Caroline gig list to key contacts & compile ticket requests .

Person Specification:

Essential :
• Excellent communication and numer acy skills .
• Highly organised with proven administrative skills and a high attention to detail .
• Ability to keep calm under pressure.
• Flexible and able to prioritise own workload .
• Good IT skills – must be proficient in Microsoft Excel, Outlook, Word, Powerpoint .
• Good team player with ability to form excellent working relationships at all levels within the company .
• Commercially aware .
• Good knowledge & passion for music .

Desirable :
• Knowledge & previous use of Business Objects (training can be provided) .
• Previous relatable experience in a Commercial position.
• Demonstrate strong knowledge & awareness of the ever-changing retail & digital environment .

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