Office/ Facilities/ Mailroom Lead

This is a Full Time Job

Description

Universal Music Australia is looking to appoint a Facilities/ Mailroom Manager to join the Universal team.

YOUR ROLE

Mailroom
• Oversees mailroom activities including receipt, sorting and distribution of incoming mail/packages/boxes as well as the preparation and sending of outgoing mail/packages/boxes on timely manner.
• Streamlining processes and procedures to ensure the most efficient and effective delivery of service, and suggest improvements required.
• Manage the car park, including bookings and sending out appropriate communication for visitor parks.

Office Maintenance
• Responsible for making sure that building and services meet the needs of the business
• Coordinating all maintenance issues and schedules with external contractors and Facility Intern.
• Managing WH&S issues to ensure best practice and the business is providing a safe & healthy working environment.

Facilities
• Manage the day to day coordination of business services and supplies.
• Supervise Facility Intern to ensure all assigned tasks have been completed on daily basis.

Reception
• Supervise and manage Universal’s Front Office area/ receptionist to ensure high level and professional service is provided to clients, visitors and internal stakeholders. Contact HR for temporary support where needed.
• Provide guidance and assistance to Receptionist when required.

WHAT YOU WILL NEED

Technical
• Computer skills: Word, Excel, Power Point, Outlook, Internet.

Business
• Experience negotiating with external suppliers & services.
• Experience in a fast moving environment.
• An understanding of the importance of facilities operations within a medium - large company.

Human Relations
• Strong customer service.

Management
• Experience managing direct reports

We are passionate people with smart ideas and work with some of the most successful, innovative, timeless and respected artists of all time, continuing to grow their audiences and keep the world listening.

If you think you have what it takes, come help make a difference, we would like to hear from you.