Health & Safety Coordinator

This is a Full Time Job

Description

Job title: Health & Safety Coordinator (12 Month Fixed Term Contract)

Responsible to: H&S Manager and Director of Property Services

Department: Property Services

Location of work: 4 Pancras Square, Kings Cross

Music is Universal

It's the passionate and dedicated team at Universal Music who help make us the world's leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.

Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD and other forms of neurocognitive variation.

We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email [email protected]

The A Side: A Day in The Life

The UK Property Services department looks after all building and facilities services across Universal Music Groups' UK property portfolio. Sitting within Property Services is the health and safety team. The health and safety team is responsible for providing competent advice, writing policies, procedures risk assessments and supporting with the implementation of controls.

The H&S Coordinator will be permanently based at Universal Music's UK HQ (4PS) in Kings Cross but may also be required to visit other London sites occasionally where required.

We deliver a quality service to staff and visitors alike, thinking in proactive and creative ways to drive value and service within a fun and creative environment.

The H&S Coordinator will be responsible for supporting the H&S Manager by carrying out the following functions:
• Accident/Incident/Near miss reporting and system management
• DSE assessment and coordination
• Co-ordination of H&S training
• Management of H&S trackers/databases
• Coordination of risk assessments
• Monitoring of the H&S Mailbox

The individual will preferably have previous experience working within a H&S/Facilities role. They will have experience with using Excel, Word, PowerPoint and building forms, simple databases and editing documents.

Responsibilities
will also include:
• Working with others within the Property Services team in ensuring compliance and gathering information
• Proof reading documents
• Editing/updating/putting together forms/spreadsheets, etc.
• Gathering information and reporting incidents on system
• Co-ordinating training and arranging through suppliers
• Dealing with queries and escalating to the appropriate member of the team
• Monitoring documents expiries and coordinating work
• Carrying out DSE assessments
• Co-ordinating DSE training and follow-up assessments with internal/external assessors
• Chasing up non-compliance and expired training
• Co-ordinating first aider/fire warden training/cover

Sustainability:

Sustainability is at the heart of what we do, and the Property Services Team is committed to reducing our carbon footprint and always looking at ways to reduce our impact on the planet. The Property Services Manager will be leading the way by questioning status quo and finding innovating answer to improve our systems while ensuring the best option for the business.

4 Ps for 4PS:

People – Get to know our people. They're the soul of the business

Professionalism – Know the business, act with integrity and be respectful to everyone

Presentation – Be the face of the business: friendly, helpful and welcoming

Passion – Bring enthusiasm, energy and, most of all, a sense of fun

The B Side: Skills & Experience

Be Knowledgeable
• Understand Gantt charts and project management tools
• Previous experience in a coordinating role within an organization-Desirable
• Previous experience with DSE assessing-Desirable
• Excellent problem-solving skills

Be Organised
• Experience of management systems-Desirable
• Good organizational skills- email, workload, database/tracker management

Be Collaborative
• Working closely with others within a team

Person Specification

Necessary
• Previous experience working within Facilities/H&S-Desirable
• Ability to work effectively both independently and as part of a team.
• Proactively promotes and drives change
• Ensures appropriate professional working standards are maintained
• Holds NEBOSH or IOSH H&S certificate- Desirable

Bonus Tracks: Your Benefits
• Group Personal Pension Scheme (between 3% and 9%)
• Private Medical Insurance
• 25 paid days of annual leave
• Interest Free Season Ticket Loan
• Holiday Purchase scheme
• Dental and Travel Insurance options
• Cycle to Work Scheme
• Salary Sacrifice Cars
• Subsidised Gym Membership
• Employee Discounts (Reward Gateway)

Just So You Know...

The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive and exhaustive statement.