Executive Assistant

This is a Full Time Job

Under the Capitol Music Group umbrella of UMG, Capitol CMG is the market leader in the field of recorded music, distribution, and music publishing. Employing over 150 people, Capitol CMG provides a challenging and rewarding work environment characterized by a commitment to our artists and songwriters, one another, our customers and community service.

How we LEAD:

Capitol CMG is currently seeking a dedicated Executive Assistant to provide support to two senior-level executives.

The ideal candidate will have entertainment experience and have experience supporting an VP, President or other high-level executive with discretion and confidentiality. Must be very efficient and highly attuned to the smallest of details. Multi-tasking and working on tight deadlines in a fast-paced environment is crucial.

How you'll CREATE:
• Serve as first point of contact to the Executives
• Extensive travel and meeting coordination/calendar management
• Manage incoming correspondence on behalf of the Executives via calls, emails, other, accurately and in a timely fashion
• Maintain up-to-date awareness of the Executives' obligations to proactively assist and/or anticipate needs
• Be flexible and work in a fast-paced environment
• Respond to changes quickly and proactively alter priorities when necessary
• Foresee and/or manage risk, conflicts, and problem areas
• Regular meeting prep and coordination, including food ordering, document prep and organization as directed, occasional meeting coverage and note taking
• Process expense reports, ensuring that the correct coding is used; resolve payment issues
• Draft communications (internal and external) on behalf of the Executives
• Ensure that reports are effective, provided on a timely basis and subject to rigorous standards
• Build and coordinate agendas and decks for internal and external meetings
• Special project coordination requiring follow up and meeting of deadlines
• Provide best in class hospitality and high level of service to guests to ensure a feeling of welcome and comfort
• Assist, plan and coordinate staff meetings and social events including staff meeting, company-wide social events, etc.
• Additional duties and other projects as required

Bring your VIBE:
• 3-5 years of solid Assistant experience supporting high level executives (entertainment preferred)
• Self-starter with the ability to prioritize, organize and establish administrative procedures
• Adaptive, flexible and work under pressure
• Proactive in calendar scheduling and providing solutions
• Ability to interact comfortably and effectively with external partners and clients, employees of the company at all levels including Executive Management
• Great social and interpersonal skills
• Strong technical skills: typing and PC experience including Microsoft Office: Outlook, Excel, PowerPoint required
• Strong organizational skills and attention to detail
• Excellent oral and written communication skills
• Multi-task and have excellent follow-through
• Ability to handle confidential information
• Hybrid Work. Depending on executives' schedules. Overtime/accessibility on nights and weekends as needed
• Business related degree or equivalent experience

Perks Playlist:
• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• Comprehensive medical, dental, vision, and FSA options, as well as:
• 100% coverage for out-patient mental health services
• Student Loan Repayment Assistance and Tuition Reimbursement
• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
• Variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Paid Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

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