Executive Assistant

Full Time Job
Interscope Geffen A&M Records (''IGA'') is home to some of the biggest artists in the world including U2, Eminem, Kendrick Lamar, J Cole, Lady Gaga, and many more. As a leader in the music industry, we are always looking for talented and driven individuals to join our family.

How we LEAD:

We are looking for an Executive Assistant to provide support the EVP Chief Revenue Officer, located in Santa Monica, CA. The ideal candidate will come from Music or Entertainment and have previous experience supporting an EVP, President or other high-level executive. Experience supporting more than one senior executive is ideal, but not required. Must be very efficient and highly detail-oriented; multi-tasking and working on tight deadlines in a high-pressure environment is crucial. No task is too small and no challenge too great. A ''can-do'' attitude and passion for the music industry are essential.

How you'll CREATE:

Primary Responsibilities
• Arrange meetings and conference calls via telephone and email
• Manage and update calendars
• Coordinate and prioritize incoming verbal and email requests
• Exercise discretion when patching calls and interrupting meetings
• Proactively prepare the executives for meetings
• Work closely with other executive assistants
• Maintain a strong working knowledge of artist roster, employees, and external contacts
• Create and maintain presentations and other projects as assigned
• Book travel, accommodations, & car services

Handle Administrative Duties
• Process and communicate department travel & entertainment expenses
• Create and send grammatically/punctually correct internal/external company communication
• Archive and organize emails by topic and keep apprised of ongoing deals
• Track the department's quarterly budget
• Gather & organize assets for upcoming projects
• Solicit & distribute concert tickets to departments & partners
• Greet meeting participants and arrange food service for meetings
• Order office supplies, make restaurant reservations, and file expenses
• Promptly address any IT issues

Bring your VIBE:
• Minimum 3 years of experience supporting an EVP, President or other high-level executive with discretion and confidentiality
• Experience supporting more than one senior executive is preferred
• Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products
• Music or entertainment experience is highly preferred
• Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
• Ability to interact comfortably and effectively with employees of companies we do business with
• Self-motivated, proactive, and resourceful
• Excellent follow-through and attention to detail
• Flexible – able to adjust to changing priorities, and able to multi-task
• Excellent customer service skills
• Excellent organization and time management skills
• Excellent written and verbal communication
• Bachelor's Degree preferred

Perks Playlist:
• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• Comprehensive medical, dental, vision, and FSA options, as well as:
• 100% coverage for out-patient mental health services
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• A lifetime fertility support allowance of $30,000 to plan participants
• Student Loan Repayment Assistance and Tuition Reimbursement
• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
• Variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Paid Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category:Administrative

Salary Range:
$49,500.17 - $100,430

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.