Executive and Financial Assistant
Universal Music Group
Tel Aviv, TAThis was removed by the employer on 9/1/2020 5:21:00 AM PST
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Full Time Job
Description
We are in search of an Executive and Financial Assistant to be based in Tel Aviv, Israel.
JOB DESCRIPTION
Job title: Executive and Financial Assistant
Responsible to: Managing Director, Universal Music Israel (UMI)
Location of work: Tel Aviv, Israel
Main Purpose of Role
The Executive and Financial Assistant is a in ideal role for an organized, detailed oriented and motivated person who can easily handle the assistant duties listed below, as well as take on more responsibilities as they get established in the role.
• Serve as point of contact for UMI and manage administrative activities
• Coordinate logistics of meetings, conference calls and Video conferences
• Prepare, track and distribute various reports as needed (music consumption, financials, expense reports and others)
• Put together presentations
• Assist budget preparation and tracking
• Arrange business travel and itineraries
• Process invoices & expenses
• Maintain and file important documents
• Attend meetings with MD and prepare meeting memos
• Liaising with people at all levels across Universal Music Group and externally including Other Exec Members, Directors, Artists/ Artists Management
• Maintain discretion and confidentiality
Key Knowledge and Skill Requirements
• Proficient in English (written and oral skills)
• Previous experience of dealing with senior members of an organization
• Highly motivated with networking ability
• Proven organizational & communication skills
• Proven experience of working in a pressured environment
• Proven experience of working under own initiative and as part of a team
• Excellent IT skills, especially in Word, Excel & PowerPoint.
• Strong Project Management skills
• Proactive approach to work, able to pre-empt problems before they occur
• Previous experience of working as a PA / EA at a senior level is a plus
• Above experience gained in a Music or Media organization is a plus
• Experience in Technology and Startups is a plus
• Experience in Accounting and Finance is a plus
• Passionate about music