EA To Md and Office Admin

Full Time Job
Job Functions
• Coordinating and organizing business meetings with internal and external participants and assist in the preparation of meeting, taking meeting minutes and following up on open items afterwards;
• Making travel plans and coordinate with related parties to ensure the trip schedule is well-organized including booking flights and accommodation, drafting travel daily schedule;
• Managing executive daily agenda and arrange internal and external appointments which also involve providing admin support to external visitors.
• Completing T&E reimbursement on a timely manner both system and supported paperwork.
• Following up Senior Management teams for responses/feedbacks as required by MD;
• Gathering and collating business reports from departments as required;
• Preparing ad hoc report, presentation deck and other business documents including translation.
• Organizing UMP China & HK regular Townhall meeting, review meeting and ad hoc team event.
• Providing support to the MD’s personal arrangements.
• Supporting UMP China Finance Director for office daily operation management.

Knowledge and Skills
• Bachelor’s degree in Business Management, English or Administration.
• Excellent communication and interpersonal skills, love to deal with people, out-going and socialized personality.
• Good writing skills and be able to handle media interview, experiences with PR or social media agency will be a plus.
• Event organizing and coordination experiences, good planning skill in terms of dealing with external vendors and guests.
• Flexible and can be multi-tasking.
• Trouble-shooting skills especially under emergency circumstances.
• Extensive Excel, Word and PowerPoint and experience.
• Young with passion, willing to learn and take ownership.
• Must be able to keep confidential information.

Education

Bachelor or above. Overseas education background is a plus.

Experience Preferred(and other qualifications & essential traits):
• Personal Assistant or EA experience is a plus.
• Music or Entertainment industry experience is a plus.

LANGUAGE:
• Fluent in English and Chinese, reliable and responsible.