Coordinator, 4Th & Broadway

Full Time Job
We are currently seeking an accomplished administrative professional with experience supporting senior executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines and to juggle multiple priorities in a fast-paced environment. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives inside and outside the company is essential. This role will represent the executive in a positive and professional manner and partner with the wider team to help ensure the effectiveness of the function. The ideal candidate will be self-motivated, creative, and adaptable.

How you'll CREATE:
• Day-to-day management and upkeep of the Executive's schedule
• Book and manage all travel requests • Interacting with client and potential clients as well as other artists and high-level visitors, in person or by telephone
• Prepare internal and external presentations including preparation for media interviews
• Read and route correspondence; draft responses and other documents as requested; manage email for Executive and assist with music organization and distribution as needed
• Manage schedule by planning internal and external meetings, conferences, award presentations, teleconferences, and both business and family travel • Prepare submission of expense claims on a timely basis
• Provide key administrative support for principal's civic and industry commitments
• A key point of contact and may have to provide direction to other administrative assistants

Bring your VIBE:
• Proven admin assistant experience
• Competency using Mac and PC
• Advanced Microsoft Office skills
• Travel Logistics
• Highly organized
• Must be proactive, resourceful and have the ability to anticipate critical events/Executive's needs and troubleshoot to provide recommendations/solutions
• Proven ability to work effectively with senior management and senior-level clients
• Excellent written and oral communication skills
• Ability to manage highly confidential information and to act calmly and professionally at all times
• Great communication skills (as the person will be dealing with all levels)
• Extreme discretion with sensitive information
• Ability to create efficiency using technology and music-based systems
• Develop and demonstrate professional knowledge of the business • Use organizational skills to manage office and time in a fast-paced environment
• People driven
• Extroverted/ dynamic personality
• Willingness to put time in after-hours and on weekends as needed
• Ability to multitask effectively with competing priorities
• Adaptable to a variety of situations with numerous personalities
• Experience working in very fast-paced environments
• Sincere interest in music

Perks Playlist:
• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• Comprehensive medical, dental, vision, and FSA options, as well as:
• 100% coverage for out-patient mental health services
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• A lifetime fertility support allowance of $30,000 to plan participants
• Student Loan Repayment Assistance and Tuition Reimbursement
• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
• Variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Paid Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

All UMG employees are currently required to be fully vaccinated against COVID-19 or provide proof of a negative PCR or Antigen test before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category:Administrative

Salary Range:
$40,510- $68,640

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.