Artist Relations Assistant

This is a Full Time Job

Job title: Artist Relations Assistant

Responsible to: Director of Events & Artist Relations

Department: Universal Music - Artist Relations

Location of work: High Street Kensington

main purpose of role

Overview of the Role

Working as an assistant to Director of Events, the main responsibilities for the Artist Relations Assistant are as follows:

• Act as a main point of contact across all the Universal Music labels for the Artist Relations team.
• Maintaining Artist’s profile for the company by updating the central calendar to ensure the department has the most up to date information on artist trips/gigs/events and birthdays.
• Compiling a weekly report documenting all artist activity across all subsidiary labels.
• Assist with organisation of events – new artist showcases, album playbacks, after parties, Brits aftershow amongst other events.
• Compiling, continually researching and updating database of suitable venues for the above.
• Liaising directly with venues, set designers, production teams and branding companies to deliver innovative and original events for artists across all musical genres
• Cultivate good working relationships with key contacts within the company as well as externally with venues, hotels, designers and production teams.
• Central point person for Universal artist and VIP gift purchasing, maintaining a central overview of all expenditure and purchases.
• Assist the Artist Relations team to update International artist itineraries and promotional trips – involves working closely with artist management and US label affiliates to ensure all promotional requests are approved and scheduled appropriately for each artist.
• Assist Artist Relations team with logistics of artist trips such as hotel bookings, transport arrangements, work permits and riders.
• Co-ordinating awards ceremonies tickets and drinks etc.

person specification

• Experience of working in a similar administrate / support role with above average attention to detail, resourceful, highly organised with excellent administration skills
• Very personable, excellent verbal and written communication skills, with the ability to form strong working relationships with internal colleagues and external contacts.
• Ability to remain calm and think logically in high pressure/stressful situations
• Time management skills and the ability to prioritise
• Willingness to work outside of contracted hours when required
• Positive and upbeat attitude
• Good financial and budgetary skills also advantageous

diversity and inclusion

Universal Music is an equal opportunities employer and committed to the principle of diversity.

disclaimer

The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive and exhaustive statement.