Administrative Assistant
Universal Music Group
Santa Monica, CAThis was removed by the employer on 6/6/2022 3:22:00 PM PST
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Full Time Job
Description
How we LEAD:
Universal Music Group is currently looking for an experienced Administrative Assistant to support the Artist Development team in Global Marketing. The ideal candidate will be responsible for providing comprehensive support for a senior leader at the SVP level or higher. This dynamic Administrative Assistant requires the ability to anticipate needs, think critically and offer proactive solutions to problems with a high level of professionalism, confidentially and agility.
How you’ll CREATE:
• Organization and maintenance of internal systems, database, and documents.
• Evaluate and assist in developing procedures for improved workflow. Anticipate future needs as we grow.
• Record keeping of key information and dates.
• Arrange meetings and conference calls via telephone and email
• Cover phone lines and manage/update calendars
• Coordinate and prioritize incoming verbal and email requests
• Book travel, accommodations, & transportation
• Maintain a strong working knowledge of employees, and important external contacts
• Work closely with other administrative assistants and occasionally cover their phone lines
• Exercise discretion when patching calls, rolling calls, and interrupting meetings
• Regular meeting prep, coordination, and notes
• Greet meeting participants
• Order and set-up food service for meetings
• Promptly address any IT issues
• Interact with vendors and promptly process invoices
• Create and send grammatically/punctually correct internal/external company communication
• Monthly expenses, reconciliation, and processing such as travel & entertainment expenses
• Order office supplies, make restaurant reservations, and approve expenses
• Additional duties as assigned
Bring your VIBE:
• Minimum 3 years of experience as an administrative assistant
• Experience supporting more than one executive is preferred
• Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
• Ability to interact comfortably and effectively with external partners and clients
• High attention to detail, excellent follow-through, problem-solving and organizational skills
• Self-motivated, proactive, and resourceful
• Flexible – able to adjust to changing priorities, and able to multi-task
• Excellent customer service skills
• Excellent time management skills
• Excellent written and verbal communication
• Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products
• Creative skills a plus (Adobe Creative Suite, Keynote, Deck Building)
• Basic video editing and graphic design skills a plus
• Music or entertainment experience a plus
• Ability to sit and stand for long periods of time
• Bachelor’s Degree preferred
Perks Playlist:
• Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
• Paid Time Off – Paid Holidays, “Winter Break”, Wellness Fridays
• Student Loan Repayment Assistance
• Employee Developmental Support
• Annual Gym Reimbursement Package
Universal Music Group is an Equal Opportunity Employer
All UMG employees are currently required to be fully vaccinated against COVID-19 or provide proof of a negative PCR or Antigen test before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.