Administrative Assistant, Promotion

This is a Full Time Job

A division of Universal Music Group, the world's leading music company, Republic Records is home to an all-star roster of multi-platinum, award-winning legends and superstar artists such as Ariana Grande, Black Thought, Drake, Florence + the Machine, Greta Van Fleet, Hailee Steinfeld, Jack Johnson, James Blake, James Bay, Jessie J, John Mellencamp, Jonas Brothers, Julia Michaels, Kid Cudi, Lil Wayne, Lorde, Metro Boomin, NAV, Nicki Minaj, Of Monsters and Men, Pearl Jam, Post Malone, Seth MacFarlane, Stevie Wonder, Taylor Swift, The Weeknd and more.

Founded by brothers and chief executives Monte and Avery Lipman, it is also comprised of innovative business ventures, including American Recordings, Boominati Worldwide, Brushfire, Casablanca Records, Cash Money, Lava Records, XO, Young Money, among others. Republic also maintains a long-standing strategic alliance with Universal Music Latin Entertainment (J Balvin and Karol G).


Republic Records, the number one market share leader four years strong is currently looking for an Administrative Assistant to provide support to the SVP, Rock Formats.

How you'll CREATE:
• Provide administrative support to the Promotions department
• Assist with radio-related artist appearances, performances, and interviews
• Answer heavy phones, maintain calendars, book travel
• Book meetings/boardrooms and schedule outside meetings (reservations, etc.)
• Actively work with executives and cross-country regionals/nationals, in promotional items distribution, contest winner travel, radio personnel travel, ticket allocation, and artist promotion tour routing
• Delegate compliance between radio stations, regionals, nationals; compliance letters, and assisting in compliance training
• Create, log and submit expense reports
• Create weekly promotion reports including airplay updates, sales, streams, Shazam, etc.
• Pull daily custom BDS and Mediabase airplay reports
• Utilize Nielsen Soundscan and Insight to pull sales reports to be sent out to the department
• Create and maintain current station lists for the Top 40, Urban, AAA and Modern Rock formats
• Act as a hub for the department's music priorities and have on-hand whenever a staff member needs
• Send music to BDS and Mediabase for encoding in their database
• Organize and coordinate the shipment of CDs and other product to staff, radio, and VIPS according to the release schedule and promotion plan
• Work with the SVP, VPs, Regional Directors, and various radio Promotion Directors to coordinate/manage nationwide promotions and contests across all radio
• Submit music videos through DMDS systems to various networks

Bring your VIBE:
• Working knowledge of Mediabase , BDS, Nielsen Soundscan , Insight and DMDS
• Knowledge of All Access, Billboard, Uniport, eTA , Spotify and iTunes a plus
• Excellent computer skills with a strong background in the Microsoft Office Suite
• Must have excellent writing, spelling and typing skills
• Proven ability to operate in a fast-paced environment, responding to issues promptly with a strong orientation toward customer service and teamwork
• Strong organizational and time management skills, including prioritization and follow through
• Detail oriented/Strong ability to multi-task
• Must have a sense of urgency/willingness to work quickly and efficiently
• Able to comfortably converse with all types of people from both within and outside the company
• Good relationship building skills
• Self-starter and proactive
• 1-2 years of administrative assistant experience
• Bachelor's Degree

Perks Playlist:
• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• Comprehensive medical, dental, vision, and FSA options, as well as:
• 100% coverage for out-patient mental health services
• Student Loan Repayment Assistance and Tuition Reimbursement
• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
• Variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Paid Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

All UMG employees are currently required to be fully vaccinated against COVID-19 or provide proof of a negative PCR or Antigen test before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category:Administrative

Salary Range:
$37,000-$56,650

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.