Human Resources Executive Assistant

This is a Full Time Job

UTA seeks an Executive Assistant to join our People Team. Qualified candidates must have precise, detail-oriented organizational and administrative skills, as well as excellent verbal and written communication abilities. Candidates must have the ability to manage multiple projects in a high-volume environment, exercise judgement on prioritizing tasks, and have experience in an office environment managing heavy scheduling, phone calls, and administrative tasks. This is an in-office role based in Beverly Hills, California.

What You Will Do
• Significant email and calendar management (via Outlook) and coordination
• Task and project management (reminder of to-dos, deadlines, email drafts, etc.)
• Maintain schedule of staff check-ins, department check-ins, and regular meetings to maintain the "high touch" nature of the People Function
• Assist in pulling data reports from Workday and preparing basic data, on request
• Book travel and complete expenses report management
• Efficiently coordinate interviews between candidates and interviewers within the organization
• Maintains candidate database and oversees incoming inquiries
• Prepare and post jobs as necessary
• Continuously developing business knowledge and acumen of company and departmental objectives
• Coordinate UTA hosted events when needed

What You Will Need
• 3 years of experience supporting senior level executive(s) required
• Experience in Human Resources is preferred
• Strong proficiency in Excel, PowerPoint, Outlook, Word
• Working knowledge of Workday and Asana
• Strong business acumen and interest in the media, sports, and entertainment industries
• High degree of professionalism and discretion
• Proactive, dependable work ethic
• Ability to perform effectively under pressure in a fast-paced environment
• Collaborative, positive team player willing to go the extra mile
• Strong customer-service orientation with excellent communication and interpersonal skills
• Exceptional attention to detail and sound problem-solving and decision-making skills
• Strong prioritization and time-management skills with the ability to meet deadlines

What You Will Get
• The unique and exciting opportunity to work at one of a leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Experience working in a collaborative environment with room to grow

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.

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