Market Exhibition Sales Coordinator
Toronto International Film Festival
Toronto, ONThis is a Full Time Job
TIFF - THE MARKET
We are currently hiring for the position of:
COORDINATOR, MARKET EXHIBITION SALES
The Coordinator, Market Exhibition Sales provides administrative and logistical support for the sale and execution of exhibition space at TIFF: The Market. This role is responsible for coordinating exhibitor processes, maintaining accurate records, and supporting the delivery of a smooth and organized exhibitor experience from initial outreach through to on-site execution and post-event follow-up. Working closely with sales, operations, and production teams, the Coordinator helps ensure timely communication, accurate documentation, and efficient execution across all exhibition activities.
RESPONSIBILITIES:
Sales & Administrative Support
• Provide administrative support to the Exhibition Sales team
• Assist with exhibitor outreach coordination, prospect research, and lead tracking
• Support the preparation of sales materials, proposals, and exhibitor communications
• Maintain CRM systems with accurate exhibitor data, pipeline updates, and documentation
• Track contracts, agreements, and sales-related materials
Exhibitor Coordination & Client Support
• Coordinate exhibitor onboarding processes, including registration, documentation, and requirements tracking
• Support communication with exhibitors by coordinating timelines, deliverables, and key information
• Assist in responding to exhibitor inquiries and escalating issues as needed
• Maintain organized records of exhibitor interactions and agreements
Event & Floor Coordination
• Assist with exhibition floor coordination by maintaining booth assignments and tracking availability
• Support the preparation and updating of floor plans and exhibitor lists
• Coordinate booth logistics, including setup information, move-in schedules, and on-site requirements
• Work with operations and production teams to support execution of the exhibition space
Operations & On-Site Support
• Assist with scheduling, logistics, and on-site coordination during the event
• Provide on-site support to exhibitors, helping address questions and escalating issues when required
• Help ensure exhibitor materials and requirements are delivered accurately and on time
Reporting & Administrative Tracking
• Maintain accurate records of sales activity, contracts, and payments
• Assist with tracking revenue-related documentation, invoicing, and reporting
• Support data entry, pipeline tracking, and basic reporting as required
Cross-Functional Coordination
• Liaise with internal teams (sales, marketing, programming, production, and operations) to support execution
• Assist in coordinating communication and information flow across departments
• Support team organization and project tracking
Post-Event Support
• Assist with post-event follow-up, including exhibitor feedback collection and documentation
• Maintain records and summaries to support future planning and improvements
• Job Grade 1
TARGET CONTRACT DATES:
• June 1st, 2026 - September 20th, 2026
WORK LOCATION:
• Office Location: 350 King Street West, Toronto, ON M5V 3X5
• Weekly in-office requirements:
• Minimum 2 days (November to April)
• Minimum 3 days (May to October)
• Festival Office Requirements: Full Time during Festival
MINIMUM REQUIREMENTS:
• Bachelor’s degree in Business, Marketing, Communications, Event Management, or related field (or equivalent experience)
• 1–3 years of experience in an administrative, coordination, or event support role
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Proficiency in Microsoft Excel and administrative systems (CRM experience is an asset)
• Ability to work collaboratively across multiple teams
• Experience in events, exhibitions, or live environments is an asset
• Availability to work flexible hours, including on-site during event execution
• Strong problem-solving skills and ability to respond effectively in live event environments
VACANCY:
• This job posting is for an existing vacancy
HOW TO SUBMIT & APPLICATION DEADLINE:
• All applications must be submitted online through TIFF’s Career Centre.
• Please upload your cover letter and resumé as PDF(s), before the deadline of Friday July 10th, 2026.
CLOSING:
We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.
Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.
TIFF may use artificial intelligence to screen, assess or select applicants for this position.
Please send any questions via e-mail only to careers@tiff.net.
Salary/Benefits
CAD $24.00 /hour CAD
Additional Information
TIFF is a charitable cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds at TIFF Lightbox. Its mission is to transform the way people see the world through film. TIFF: The Market will enhance TIFF’s role as a global hub for screen-based storytelling, connecting creators, buyers, and audiences while elevating Canadian and international talent and fostering collaboration across film, series, and innovative content. Committed to embracing diversity, TIFF aims to treat all individuals with respect, dignity, and fairness by removing physical, social, and economic barriers to participation. Located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee, TIFF encourages reflection on the land and its traditional keepers.
