Market Event & Programming Coordinator
Toronto International Film Festival
Toronto, ONThis is a Full Time Job
TIFF - THE MARKET
We are currently hiring for the position of:
COORDINATOR, MARKET EVENT & PROGRAMMING SALES
The Coordinator, Market Event & Programming Sales provides administrative and logistical support for the sales and execution of Market events, activations, and programming partnerships at TIFF: The Market.
This role is responsible for coordinating event sales processes, supporting partner deliverables, and assisting with the execution of industry events and programming initiatives. Working closely with programming, production, marketing, and operations teams, the Coordinator helps ensure accurate documentation, smooth communication, and timely delivery of all event and partnership requirements.
RESPONSIBILITIES:
Sales & Administrative Support
• Provide administrative support to the Event & Programming Sales team
• Assist with sales materials, proposal formatting, and presentation preparation
• Conduct prospect research and support outreach coordination
• Maintain CRM systems, ensuring accurate data entry and pipeline tracking
• Support documentation and tracking of contracts, agreements, and sales materials
Event & Programming Coordination
• Coordinate the execution of Market events, activations, and programming initiatives
• Maintain event timelines, schedules, and internal planning documents
• Assist in coordinating event logistics across venues, including TIFF Lightbox and Market event spaces
• Support internal approvals and documentation processes
Client & Partner Support
• Support communication with partners by coordinating deliverables, timelines, and approvals
• Assist in responding to partner inquiries and escalating issues as needed
• Track partner requirements, assets, and deliverables to ensure all commitments are met
• Maintain organized records of partner communications and agreements
Operations & Logistics
• Coordinate with programming, production, and operations teams to support event execution
• Track and organize materials, content, and technical requirements from partners
• Assist with scheduling, logistics, and on-site coordination
• Ensure all documentation and materials are accurate and up to date
Financial & Reporting Support
• Assist with tracking revenue-related documentation, estimates, and invoicing
• Support administrative aspects of budgeting and financial reconciliation
• Maintain organized financial records and documentation
• Assist with basic reporting and data entry as required
Cross-Functional Coordination
• Liaise with internal teams (programming, production, marketing, and operations) to support execution
• Assist in coordinating communication and information flow across departments
• Support team organization and project tracking
On-Site Market Support
• Provide on-site support for events and programming during the Market
• Assist with event setup, coordination, and execution across venues
• Help troubleshoot operational issues and escalate to senior team members when required
• Job Grade 1
TARGET CONTRACT DATES:
• June 1st, 2026 - September 20th, 2026
WORK LOCATION:
• Office Location: 350 King Street West, Toronto, ON M5V 3X5
• Weekly in-office requirements:
• Minimum 2 days (November to April)
• Minimum 3 days (May to October)
• Festival Office Requirements: Full Time during Festival
MINIMUM REQUIREMENTS:
• Bachelor’s degree in Business, Marketing, Communications, Event Management, Arts Administration, Film Studies, or related field (or equivalent experience)
• 1–3 years of experience in an administrative, coordination, or event support role
• Strong organizational and time-management skills with attention to detail
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Proficiency in Microsoft Excel and administrative systems (CRM experience is an asset)
• Ability to work collaboratively across multiple teams
• Experience in events, arts, culture, or entertainment environments is an asset
• Ability to work flexible hours, including evenings and weekends during event periods
• Availability for on-site work during event execution
VACANCY:
• This job posting is for an existing vacancy
HOW TO SUBMIT & APPLICATION DEADLINE:
• All applications must be submitted online through TIFF’s Career Centre.
• Please upload your cover letter and resumé as PDF(s), before the deadline of Friday July 10th, 2026
CLOSING:
We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.
Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.
TIFF may use artificial intelligence to screen, assess or select applicants for this position.
Please send any questions via e-mail only to careers@tiff.net.
Salary/Benefits
CAD $24.00 /hour CAD
Additional Information
TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds at TIFF Lightbox. Its mission is to transform the way people see the world through film. TIFF: The Market will expand its presence as a global hub for screen-based storytelling, connecting creators, buyers, and audiences while elevating Canadian and international talent and fostering collaboration across film, series, and innovative content. Committed to embracing diversity, TIFF aims to treat all individuals with respect, dignity, and fairness by removing physical, social, and economic barriers to participation. Located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee, TIFF encourages reflection on the land and its traditional keepers.
