Festival Venues Logistics Coordinator

This is a Full Time Job

We are currently hiring for the position of:

LOGISTICS COORDINATOR, FESTIVAL VENUES

Reporting to the Manager, Festival Logistics, the Logistics Coordinator, Festival Venues is responsible for the coordination and procurement of supplies, services and equipment for screening venue red carpet and front of house operations, as well as the generation of operational plans and production schedules.

During the Festival, this role leads day-to-day production execution, logistical assistance and site management at the venues and will work closely with the Assistant Logistics Manager, Festival Street & Venues, all venue operations staff, stakeholders, volunteers and other departments as needed to deliver approved plans safely, efficiently and on schedule. The Logistics Coordinator translates planning direction into operational action and serves as the primary on-site lead for production activity.

RESPONSIBILITIES:

Shall include but not be limited to:

Planning and Coordination
• Assist Assistant Logistics Manager, Festival Street & Venues in coordinating all logistical elements of Screening Venue red carpet, activation and front of house operations/activities.
• Create documentation of comprehensive production and operational plans and timelines for screening venues in collaboration with the Assistant Logistics Manager.
• Act as the main logistics touchpoint for other departments that operate within the screening venues to coordinate their deliveries, orders and operations in a manner that aligns with the logistical expectations and goals.
• Sourcing and costing out rented or purchased venue-related equipment and services, within a given budget.
• Create and update venue floor plans.

Leadership & Supervision
• Create training documentation and assist in training on logistics-related items for logistics staff, as well as front of house and operational teams.
• Provide direct, hands-on supervision to Production Supervisor and Production Assistants.
• Assign daily tasks, prepare work orders, and manage staff deployment during builds and strikes and daily deliveries.
• Supervise the load out and return of all logistics vehicles, venue and departmental supplies, signage, and equipment.
• Manage break and meal schedules for production staff.
• Foster a safe, collaborative, and professional on-site working environment.

On-Site Production and Execution
• Execute approved production and site plans for screening venues as developed by the Assistant Logistics Manager.
• Coordinate daily build, operational, and strike activities in alignment with established schedules and priorities.
• Manage packing, delivery, setup, installation, and removal of rental equipment and supplies as required.
• Ensure the site is built and operated according to plan while maintaining production timelines.
• Act as the on-site TIFF representative for production and logistics activities within and surrounding screening venues.
• Communicate real-time operational updates, challenges, and schedule changes to the Assistant Logistics Manager.
• Coordinate delivery vehicle traffic and venue access during setups and strikes.
• Provide logistical support to Fan Zone logistics staff and volunteers, venue management, red carpet teams and front of house teams as necessary.

Post-Festival
• Deliver detailed post mortem notes and post-festival reporting on or before September 30th, 2026.

Other duties as assigned.

NOTE – this position may involve extended hours during the Festival and during the build and tear down periods, September 1 - 23.

• Job Grade: Seasonal

TARGET CONTRACT DATES:
• June 1st - September 23rd, 2026

WORK LOCATION:
• Office Location: 350 King Street West, Toronto, ON M5V 3X5
• Weekly in-office requirements:
• Minimum 2 days (November to April)
• Minimum 3 days (May to October)
• Festival Office Requirements: Full Time during Festival

MINIMUM REQUIREMENTS:
• Education & Experience
• Demonstrated experience in large-scale event or festival production or logistics.
• Experience supervising staff in live event or production environments.
• Experience with outdoor public event sites and high-volume areas is a strong asset.
• University degree, college diploma, or equivalent work experience.
• Skill:
• Experience creating and coordinating production schedules.
• Experience obtaining bids and working with vendors.
• Strong on-site leadership and team coordination skills.
• Ability to execute detailed plans accurately under tight timelines.
• Excellent communication and problem-solving abilities.
• Ability to work effectively in fast-paced, high-pressure environments.
• High attention to detail and strong situational awareness.
• Demonstrated supervisory capabilities.
• Ability to clearly layout processes and procedures for others to follow.
• Experience with Adobe Illustrator or other layout and mapping programs is an asset.
• Effort:
• Mental Effort:
• Ability to work and respond well in fast-paced and high pressure environments
• Managing multiple priorities, stakeholders, and timelines simultaneously.
• Ability to work irregular hours (overnights, early mornings, weekends) as required.
• Being aware of surroundings for an extended period of time while operating around vehicles, public, security needs, etc.
• Physical Effort:
• While the majority of this contract length is focused on planning and coordination, on-site presence will be required during build, Festival and strike.
• During peak operations it will require:
• Ability to stand for extended period of time
• Ability to lift and carry between 10-35lbs
• Ability to support physical production build of Festival Screening Venues as required
• Working Conditions & Physical Requirements:
• Hours and setting:
• Long hours leading up to and during Festival
• Strong flexibility required, including evenings and weekends
• Combination of office-based planning work and outdoor, on-site Festival operations.
• Festival, including the build and tear down, may include some physical exertion, as well as mostly standing and walking.
• Physical Hazards (during Festival):
• Those associated with heavy and repetitive lifting
• Will be working around live traffic, vehicles and production equipment
• Environmental hazards (during Festival):
• Noise
• Vehicle hazards
• Multiple competing priorities and demands
• Dealing with difficult partners, Festival attendees and other stakeholders
• Temperature and weather
• Dirt/dust
• Outdoor