Advertising and Promotions Coordinator
Toronto International Film Festival
Toronto, ONThis is a Full Time Job
TIFF - THE MARKET
We are currently hiring for the position of:
COORDINATOR, ADVERTISING & PROMOTIONS
The Advertising & Promotions Coordinator provides administrative and logistical support for the execution of advertising and promotional campaigns for TIFF: The Market. This role is responsible for coordinating campaign deliverables, maintaining accurate records, and supporting partner activations across Market venues, including the Metro Toronto Convention Centre (MTCC) and TIFF Lightbox.
Working closely with internal teams, the Coordinator ensures campaigns are delivered on time, assets are properly tracked, and partners receive a high level of service throughout the Market.
RESPONSIBILITIES:
Shall include but not be limited to:
Campaign Coordination & Execution
• Coordinate the day-to-day execution of advertising and promotional campaigns
• Maintain client campaign timelines, schedules, and deliverables
• Track advertising inventory and support placement across Market venues and platforms
• Assist in preparing and organizing campaign materials and assets
• Conduct prospect research and support outreach coordination
Administrative & Sales Support
• Provide administrative support to the Advertising & Promotions team
• Assist with proposal formatting, presentation materials, and documentation
• Maintain CRM systems and ensure accurate data entry and record keeping
• Support the tracking of sales materials, contracts, and internal documents
Client & Partner Coordination
• Support communication with partners by coordinating deliverables, timelines, and approvals
• Assist in responding to partner inquiries and escalating issues as needed
• Help ensure all partner requirements are documented and fulfilled
• Maintain organized records of partner communications and agreements
Operations & Logistics
• Coordinate internal workflows to support client campaign delivery
• Work with production and operations teams to ensure assets are delivered and installed as required
• Track invoices, payments, and related documentation
• Ensure accuracy and consistency across all client campaign-related materials
Cross-Functional Support
• Liaise with internal teams (sales, marketing, programming, production, and operations) to support execution
• Assist in coordinating information flow between teams
• Support general team organization and project tracking
Reporting & Documentation
• Assist in tracking campaign details and maintaining reporting documents
• Compile post-event materials, including summaries and partner feedback
• Support data entry and basic reporting as required
On-Site Festival Support
• Provide on-site support for advertising and promotional activations during the Market
• Assist with setup, coordination, and execution across venues
• Help troubleshoot issues and escalate to the Manager when needed
• Job Grade: 1
WORK LOCATION:
• Office Location: 350 King Street West, Toronto, ON M5V 3X5
• Weekly in-office requirements:
• Minimum 2 days (November to April)
• Minimum 3 days (May to October)
• Festival Office Requirements: Full Time during Festival
MINIMUM REQUIREMENTS:
• Bachelor’s degree in Business, Marketing, Communications, Film Studies, Event Management, or related field (or equivalent experience)
• 1–3 years of experience in an administrative, coordination, or event support role
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Proficiency in Microsoft Excel and administrative systems (CRM experience is an asset)
• Ability to work collaboratively within a team environment
• Availability for on-site work during event execution
VACANCY:
• This job posting is for an existing vacancy
HOW TO SUBMIT & APPLICATION DEADLINE:
• All applications must be submitted online through TIFF’s Career Centre.
• Please upload your cover letter and resumé as one PDF, before the deadline of Friday July 10th, 2026.
CLOSING:
We thank everyone who applies for their interest, but only candidates selected for an interview are contacted. Candidates must be legally able to work in Canada at this time. TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.
TIFF may use artificial intelligence to screen, assess or select applicants for this position.
Please send any questions via email only to careers@tiff.net.
Salary/Benefits
CAD $24.00 /hour CAD
Additional Information
TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds at TIFF Lightbox. Its mission is to transform the way people see the world through film. TIFF: The Market will expand its presence as a global hub for screen-based storytelling, connecting creators, buyers, and audiences while elevating Canadian and international talent and fostering collaboration across film, series, and innovative content. Committed to embracing diversity, TIFF aims to treat all individuals with respect, dignity, and fairness by removing physical, social, and economic barriers to participation. Located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee, TIFF encourages reflection on the land and its traditional keepers.
