Senior Executive Assistant

This is a Full Time Job

Job Summary:

Summary:

The Sr. Executive Assistant provides high-quality & proactive administrative support to the President of Production Services, Franchise Management & Theatrical Distribution while working in a dynamic, fast-paced environment.  In partnership with the department Chief - of - Staff to the President, the Sr. Executive Assistant prioritizes and executes day-to-day objectives to ensure the office remains organized , agile and responsive .

Responsibilities:
• Manage the President's calendar, prioritizing and organizing schedules to optimize the President's time, and partner closely with the Chief - of - Staff when scheduling all meetings, appointments, events, and travel
• Manage phone calls , messages , and priority call lists
• Organize, prepare, and submit expense reports
• Provide President with relevant documents prior to all meetings
• Liaise with executives, talent, and other assistants internally and externally
• S erve as the administrative lead for the President's office , partnering with departmental assistants & coordinators on all aspects of management and coverage
• Bring strong organizational instincts to structure and maintain office systems, workflows, and priorities, keeping the President and broader office organized , well-kept, and running smoothly
• Take initiative as an independent thinker, anticipating needs and acting decisively without close direction
• Ensure logistics and preparation for internal & external events are provided to the President in a timely and organized manner
• Partner with the Chief-of-Staff and Leadership team to plan, coordinate, and execute departmental events, town halls, and offsites
• Represent the President and the department in a professional manner and manage all work with highest degree of confidentiality – exercising discretion, judgment and diplomacy
• Maintain, organize, and file all important documents, files, and records
• Manage mail into and out of the office
• Ad-hoc projects as necessary

Basic Qualifications:
• 5+ years administrative experience supporting a senior level executive (Agency, Production or Studio environment preferred).
• Positive attitude and d emonstrated ability to be proactive, independent and resourceful to solve problems
• Detail oriented with the ability to work well and maintain professionalism under pressure
• Ability to manage complex schedules, prioritize , meet deadlines and handle multiple responsibilities & projects
• Excellent communication skills, both written and verbal
• Strong computer literacy and proficiency with SAP , Concur and Workday and working knowledge of Microsoft Office, Keynote preferred
• Ability to work with confidential information
• Strong people skills, including the ability to work effectively as part of a team
• Applies good instincts and judgement navigating complex situations and environments
• Must be available to work overtime on evenings and weekends as needed and approved
• Must be able to work onsite in Burbank, 5 days per week

Education:
• Bachelor's degree or equivalent work experience