Executive Assistant

This is a Full Time Job

Job Summary:

The primary function of this role is to provide administrative support to two VPs, as well as assisting their teams with title-specific needs as they arise.

The Executive Assistant must possess flexibility and be willing to assume challenges. They must have a strong desire to grow within the job and learn more about Studios Marketing key initiatives and businesses.

This role will support two VPs and be onsite 4 days a week.

Job Responsibilities
• Internal and external meeting coordination, including logistics/preparation/invitations/materials for the above-mentioned executives and periodically, for their teams
• Weekly preparation of materials, to be organized and distributed in partnership with team
• Partnering and working extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc
• Works with Director/Manager/Specialist on title specific execution needs
• Book travel arrangements in a timely manner
• Preparation of all business-related expenses for Director using SAP travel proxy role and ensuring expense reports are completed and filed in a timely manner

Basic Qualifications
• At least 1+ years of professional experience in an office and/or in an administrative capacity
• Excellent written and verbal communications and interpersonal skills to assure successful interaction with executives and colleagues
• Detail oriented with superior organization skills.
• Able to prioritize and multi-task and work well with others in a fast-paced environment
• Reliable, flexible, and reachable
• Team player with a positive outlook

Additional

Preferred Qualifications
• Bachelor's Degree or equivalent experience
• Relevant experience in media or advertising preferred
• Proficient/Advanced in MS Office – specifically in Excel & PowerPoint (and/or Keynote)
• Proficient in PC and MAC
• SAP Experience