Executive Assistant

This is a Full Time Job

The Executive Assistant will provide day-to-day administrative and operational support to executives within the Live Specials department. This role requires strong calendar management, communication, follow-through, and the ability to stay calm and organized while supporting multiple priorities.

The right candidate is detail-oriented, resourceful, and able to anticipate needs before being asked. Because the Live Specials team works across active productions, internal departments, external partners, vendors, talent teams, and network/studio contacts, this person must be comfortable working with confidential information and shifting priorities.

Key Responsibilities

Provide administrative support to executives within the Live Specials department, including calendar management, meeting coordination, scheduling, and follow-up.

Coordinate internal and external meetings, including preparing agendas, tracking next steps, and ensuring executives have the materials needed in advance.

Manage heavy calendars and help prioritize meetings, calls, production needs, and deadlines.

Serve as a professional point of contact for internal teams, external partners, vendors, production staff, and other stakeholders.

Draft, proofread, and organize correspondence, memos, meeting notes, and other department communications as needed.

Assist with travel coordination, itineraries, expense reports, and other administrative needs.

Support production-related logistics, including tracking documents, contact lists, production calendars, and project updates.

Maintain organized digital files, documents, and department records.

Help track deadlines, deliverables, approvals, and follow-up items across multiple live specials or active projects.

Handle confidential and sensitive information with professionalism and discretion.

Partner closely with other assistants, production teams, HR, finance, legal/business affairs, and office operations to help keep work moving smoothly.

Provide general department support as needed, especially during busy production periods, live events, and high-volume project timelines.