Executive Assistant, Enterprise Technology

This is a Full Time Job


This role sits in our Orlando, FL offices and this person is expected to be on site 4 days/week.

About the Role & Team:

As an Executive Secretary in the Enterprise Technology team, you will play a pivotal role in supporting up to four (4) Directors, ensuring the seamless operation of their daily activities. This early career position is perfect for an independent worker and problem-solver who thrives in a collaborative, innovative, and strategic environment. Your contributions will be vital in maintaining the efficiency and effectiveness of our world-class team, enabling the greatest storytellers to create unforgettable memories for millions of families globally.

What You Will Do:
• Manage all administrative responsibilities for your executives, including calendar management, meeting coordination, travel planning, and expense report processing.
• Ensure executives are well-prepared for meetings and events by proactively reviewing schedules and resolving conflicts.
• Coordinate logistics for team project events and smaller team celebrations, including travel arrangements, meeting rooms, and catering.
• Attend meetings, take notes, and coordinate follow-up action items.
• Handle confidential correspondence and information with discretion.
• Assist with onboarding new employees, providing a friendly and informative introduction to the team.
• Collaborate with other administrative professionals to manage office supplies and other office management duties.

Skillset and Qualification Required:

Required Skills
• Minimum 3 years of experience in an administrative role supporting a large organization.
• Strong proficiency with Microsoft Office programs (Outlook, PowerPoint, Word, Excel).
• Effective communication skills, including professional handling of communications across all platforms.
• Ability to handle multiple competing priorities and last-minute changes with a calm demeanor.
• Excellent organizational skills and attention to detail.
• Ability to maintain absolute confidentiality.
• Tech-savvy and willing to learn new skills.
• Proactive, resourceful, flexible, and responsible.

Preferred Qualifications
& Experience:
• Experience supporting individuals at the Executive level.
• Experience with Microsoft Teams, Slack, SmartSheet, Zoom.
• Experience at The Walt Disney Company.
• Good knowledge of information technology and/or the technology industry landscape.

Education:
• High school diploma or equivalent.