Office Manager

The Gotham Group is seeking a highly organized, proactive, and personable Office Manager to keep our office running smoothly and support the needs of our team and senior leadership. This is an exciting opportunity for someone who thrives in a fast-paced, collaborative environment and enjoys wearing multiple hats. The ideal candidate is a resourceful problem-solver who takes pride in creating a welcoming, efficient workplace, building strong relationships, and anticipating needs before they arise.
The Office Manager will oversee day-to-day office operations, including facilities, technology coordination, vendor relationships, office supplies, communications, and employee onboarding and offboarding. The role will also manage our year-round internship program, from university outreach and recruiting to onboarding, mentorship, speaker coordination, and evaluations. Additional responsibilities include coordinating company events, employee celebrations, holiday gifts, client gifts, office communications, and social media and marketing materials. The Office Manager will work closely with building management, IT support, vendors, and internal teams to resolve issues, maintain office systems, and ensure the workplace operates efficiently and professionally.
In addition to office management, this position provides administrative and personal support to senior leadership, including calendar coordination, travel and shipping logistics, appointments, correspondence, gifting, household vendor coordination, and occasional personal errands and projects. The successful candidate will be exceptionally organized, discreet, service-oriented, and comfortable balancing competing priorities with professionalism and good judgment. Strong communication skills, attention to detail, initiative, and the ability to work independently while collaborating across the company are essential. This is a varied, hands-on role for someone who enjoys being the go-to person, building meaningful working relationships, and making a tangible contribution to the success of a busy entertainment company.
Qualifications
• 3+ years of experience in office management, administrative support, executive assistance, or a related role.
• Excellent organizational, communication, multitasking, and problem-solving skills.
• Strong discretion and professionalism when handling confidential employee, client, and executive matters.
• Proficiency with Microsoft Office or Google Workspace, Slack, Zoom, and common office technology; familiarity with Canva or Photoshop is a plus.
• Experience coordinating vendors, events, recruiting, onboarding, or internship programs is desirable.
• A proactive, flexible, team-oriented approach and the ability to manage shifting priorities in a fast-paced environment.
• A valid driver's license and reliable transportation may be helpful given occasional local errands and pickups.