Executive Assisant

This is a Full Time Job

The Role
Sunday Matinée is looking for an Executive Assistant to keep its team running on time and on cue. You'll make sure the right people are in the right room (or Zoom) at the right moment, so the creative work can take the spotlight like a remote stage manager.

You'll report directly to the agency's principals and see how a boutique agency actually works, from client calls with major streamers to new business pitches, to the details that make a big week feel effortless. It's a great seat for someone who loves entertainment and wants to learn the business behind it.

What You'll Do
• Manage frequently changing calendars for agency leadership across multiple time zones, including client meetings, internal reviews and new business pitches
• Resolve conflicts and protect priority time
• Prepare agendas and meeting materials, take notes and track action items through to completion
• Monitor and triage email, flag urgent items, and draft routine correspondence
• Track deadlines across client and new business projects and keep leadership informed of upcoming priorities
• Coordinate travel, events and logistics
• Maintain organized shared files, contact lists and internal records
• Assist with vendor coordination, invoicing and expense reporting
• Support onboarding of new team members and help plan team events
• Handle confidential information with discretion
• Help senior leadership with publishing to social accounts
• Be a voice in the room to share your ideas and concepts for pitches
• You'll be exposed to all areas of the agency to grow your skills

Who You Are
• Strong interest in entertainment, pop culture and fandom, with a working knowledge of the TV, film and streaming landscape
• Exceptional attention to detail and a high standard for accuracy
• Self-starter who anticipates needs, takes initiative and works well independently
• Proven experience managing multiple calendars and shifting priorities
• Proficiency with Google Workspace (or similar) and comfort learning new tools
• Excellent written and verbal communication skills
• Sound judgment, discretion and professionalism with confidential information
• Ability to thrive in a small, fast-paced team
• Someone who is getting their start in the entertainment industry and looking to grow with an organization

Sunday Matinée is an equal opportunity employer and welcomes applicants of every background, identity and fandom.