Executive Assistant

This is a Full Time Job

About the Opportunity

A leading entertainment company is conducting a confidential search for an experienced and highly organized Executive Assistant to support a senior executive. This role requires a polished, proactive professional who thrives in a fast-paced environment and can anticipate needs, solve problems independently, and operate with the highest level of discretion.

This is an exceptional opportunity for a candidate with entertainment industry experience who enjoys working at the center of executive operations and playing a key role in supporting strategic initiatives, high-level meetings, and day-to-day business activities.

What You'll Do
calendar management
• Manage and prioritize a complex and constantly evolving executive calendar.
• Coordinate meetings across multiple time zones and stakeholder groups.
• Anticipate scheduling conflicts and proactively identify solutions.

travel coordination
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
• Ensure seamless travel logistics while adapting quickly to schedule changes.

Communication & Executive Support
• Serve as a primary point of contact on behalf of the executive.
• Screen and manage incoming communications with professionalism and discretion.
• Draft, edit, and proofread correspondence and presentations.

Meeting & Event Coordination
• Coordinate internal and external meetings, including logistics, agendas, materials, and follow-up action items.
• Prepare briefing documents and ensure the executive is fully prepared for key engagements.

Project Management
• Support confidential initiatives, special projects, and departmental priorities.
• Track deadlines, manage follow-through, and ensure projects remain on schedule.

Relationship Management
• Build and maintain strong relationships with internal teams, clients, and external partners.
• Represent the executive and organization with professionalism and sound judgment.

Confidentiality
• Handle sensitive and proprietary information with the utmost discretion and integrity.

Flexibility
• Maintain flexibility to support changing business needs, including occasional evening and weekend availability.

What You'll Bring
• Previous experience in the entertainment industry, talent agency, management company, production company, studio, network, or related environment.
• Proven experience supporting senior-level executives in a fast-paced organization.
• Exceptional organizational, prioritization, and multitasking abilities.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and emotional intelligence.
• Proficiency with Microsoft Office Suite, Outlook, PowerPoint, Excel, Word, and virtual meeting platforms.
• Strong problem-solving skills and a proactive approach to supporting executive needs.
• Ability to remain calm and effective under pressure while managing multiple competing priorities.

Compensation & Benefits
In addition to a competitive salary, the company offers a comprehensive benefits package, which includes:
• Medical, dental, and vision coverage
• 401(k) retirement plan
• Generous paid time off and company holidays
• Professional development opportunities
• Employee assistance programs
• Additional employee perks and benefits

Equal Employment Opportunity
The company is committed to creating an inclusive workplace and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic.