Associate Manager, Festival Artist Relations

This is a Full Time Job

Festival Associate Manager Artist Relations - Careers At Sundance Institute

POSITION OVERVIEW

With the Director, Festival Artist Relations, and the Manager, Festival Artist Relations, the Associate Manager, Festival Artist Relations, is a part of the department's administration team, working to ensure the department supports an excellent experience for our artists leading up to, during, and following the Festival.

Working closely under the Manager, Festival Artist Relations, the Festival Associate Manager will support department and interdepartment timelines, procedures, and employees to ensure administrative, operational, and strategic goals and deadlines are met.

This temporary position works full time (40 hours per week) from Wednesday, October 7, 2026 to Friday, February 19, 2027 and requires extended hours, including evenings and weekends to meet key deadlines and respond to on-call needs as assigned. This position may be based within a commutable distance to Boulder, CO, Salt Lake City, UT, Los Angeles, CA, or New York, NY, until the department comes together in Boulder, CO in January to support the in-person elements of the Festival.

Top priorities include, but are not limited to...
• Assisting with departmental workflows, such as reviewing external communications, updating internal processes, and maintaining data alignment across various documentation and Airtable bases.
• Managing the department schedule, coordinating internal and external meetings, and preparing and providing departmental information to internal stakeholders as requested.
• Managing a team of Festival volunteers, including collaborating with the Volunteer Resources department to secure volunteers and submit evaluations while providing clear communication, onsite training, direction, and feedback to ensure volunteers understand responsibilities and are effective in their roles.
• Managing and overseeing the Festival Artist Relations onsite office during the Festival; serving as point pre-Festival and onsite. This will include onsite management of working volunteers and all other office systems.
• Oversight and workflow management of the Artist Relations fleet transportation and any film team interpretation.
• Managing the participation agreement process, including working in DocuSign to collect and track signed Festival agreements and releases for the department.
• Facilitating departmental expenses including artist benefits; stipends, honoraria, air travel, and transportation.
• Collaborating with the internal ticketing team; managing workflows related to credentials, screening tickets, artist packages and passes for the department.
• Becoming familiar with key platforms including Airtable, Post Acceptance Form (PAF) and Festival Content Management System (CMS); supporting Artist Relations Liaisons with all work in these systems.
• Creating and maintaining department tracking documents; including collaborating with multiple Festival departments; Programming, Press Offices, Operations, Marketing, Advancement, Events, and others.
• Offering overall guidance and assistance to Artist Relations Liaisons, which includes tracking shared digital workspaces and answering inquiries as required.
• Taking initiative during periods of peak activity to help keep the department organized and identify main goals and upcoming deadlines for Liaisons.
• Writing a comprehensive departmental wrap report and building a post-Festival artist survey.

You have the following direct or transferable skill sets:
• Legal authorization to work in the United States.
• 3 years of experience managing administrative functions for an executive, office, or related experience.
• Strong verbal, written, and interpersonal communication skills to work effectively with a variety of people.
• Excellent organizational and project management skills, with the ability to prioritize.
• Ability to maintain confidential information.
• Leadership skills and experience working effectively on a team.
• Strong attention to detail.
• Working knowledge of databases along with proficiency in Google Products.
• Prior experience maintaining a budget is preferred.
• Prior experience working with or knowledge of Airtable preferred.
• Experience proofreading online and print content preferred.

You will be successful in this role if you?
• Manage assigned departmental administrative duties, ensure that your team members and colleagues are supported before, during, and after the Festival.
• Develop clear and functional operational systems to effectively direct and oversee assigned areas of work, and communicate clear guidelines to the team on how to navigate them.
• Remain calm and organized, and look for ways to support the Artist Relations department, and the Festival as a whole.

*Applications open 08/26/2026 and will be accepted for at least one week.