Personal Assistant

This is a Full Time Job

TRAVELING TO FILM SETS FOR 3-5 WEEKS (3 times per year) IS A REQUIREMENT OF THIS JOB. If there is any reason you cannot travel for extended periods please do NOT APPLY.

Personal Assistant / Executive Assistant
Stormchaser Films • Bel Air & Fox Lot
40 Hours Per Week | In Person | Some Evenings & Weekends | Approximately 25% Travel

We are seeking an exceptional hybrid Personal Assistant / Executive Assistant to support both her professional and personal life in a fast-paced, ever-changing environment.

Approximately half of your time will be spent working from our production offices on the Fox Lot, with the remainder working on film sets or supporting a busy household in Bel Air.

This position is ideal for someone who ultimately wants to build a career in the entertainment industry while gaining first-hand experience working alongside experienced producers and filmmakers.

What You'll Do:

Executive & Production Support:

Manage a complex calendar, scheduling meetings, appointments and travel
Review the daily schedule each morning and provide a concise agenda to the team
Monitor office phones, emails and correspondence, prioritizing important communications
Draft professional emails and correspondence
Maintain organized digital and physical filing systems
Coordinate with agents, managers, talent, studios, financiers and entertainment executives
Assist during development, pre-production, production and post-production
Support the CEO on set as a Director's Assistant during productions
Attend editorial sessions, ADR, scoring sessions, poster shoots and other production activities
Assist with scripts and creative materials
Capture behind-the-scenes content and coordinate with our social media company
Assist with occasional social media posting
Prepare end-of-day summaries outlining completed tasks and outstanding priorities
Keep the office and workspace organized and presentation-ready
Help troubleshoot technology issues when needed

Household & Personal Assistance:

Liaise with the House Manager, housekeepers, nannies and other household staff
Order groceries, office supplies and household necessities
Book appointments
Assist with travel planning and packing
Organize closets, paperwork and household spaces
Rarely: House-sit or pet-sit during occasional housekeeper absences
Photograph and list items for sale on Poshmark, Facebook Marketplace and OfferUp
Order meals and occasionally prepare light refreshments

The Ideal Candidate:

Has a clean, organized, professional appearance.
Thrives in an environment where every day is different
Is exceptionally organized and detail-oriented
Anticipates needs before being asked
Communicates professionally, both verbally and in writing
Maintains absolute discretion and confidentiality
Is comfortable balancing executive-level responsibilities with everyday household tasks
Loves dogs and enjoys being around children
Is tech-savvy and proficient with Outlook, Google Calendar, Apple Calendar and Zoom
Has excellent problem-solving skills and remains calm under pressure
Takes pride in every task, regardless of size
Is flexible and available to travel for productions when required
We value people who approach every responsibility with professionalism, enthusiasm and a genuine willingness to help.

Requirements:
Minimum one year of personal or executive assistant experience preferred
Passion for film and television strongly preferred
Valid U.S. Driver's License
Valid U.S. Passport
Clean criminal background