Personal Assistant

This is a Full Time Job

TRAVEL TO FILM SETS FOR 3-5 WEEKS AT A TIME (UP TO THREE TIMES PER YEAR) IS A REQUIREMENT OF THIS POSITION. If you are unable to travel for extended periods, please do not apply.

If you are primarily an actor, with acting commitments during 9-5pm Monday-Friday, do not apply. Leaving work for auditions and acting jobs will not be tolerated. If you are an actor, focus on being an actor! Thank you!

Personal Assistant / Executive Assistant

40 Hours Per Week | In Person | Some Evenings & Weekends

The CEO is seeking an exceptional Personal Assistant / Executive Assistant to support both business and personal operations. This is a unique hybrid role encompassing executive support, film production, household management, and day-to-day logistics.

Approximately half of your time will be spent working from our production offices, with the remainder supporting a busy household or traveling to film productions.

This position offers a rare opportunity to gain first-hand experience alongside experienced producers and filmmakers while working on feature films from development through post-production. It is ideal for someone who hopes to build a long-term career in the entertainment industry.

What You'll Do

Executive & Production Support
• Manage a complex calendar, including meetings, appointments and travel
• Review each day's schedule and prepare a concise agenda for the team
• Monitor office phones, emails and correspondence, prioritizing important communications
• Draft professional emails and correspondence
• Maintain organized digital and physical filing systems
• Coordinate with agents, managers, talent, studios, financiers and entertainment executives
• Assist throughout development, pre-production, production and post-production, including supporting the CEO on set as a Director's Assistant and attending editorial sessions, ADR, scoring sessions, poster shoots and other production activities
• Assist with scripts and creative materials
• Capture behind-the-scenes content, coordinate with our social media team and assist with social media posting
• Prepare end-of-day summaries outlining completed tasks and outstanding priorities
• Maintain an organized, professional office environment
• Troubleshoot basic technology issues when needed

Household & Personal Assistance
• Liaise with the House Manager, housekeepers, nannies and other household staff
• Order groceries, office supplies and household necessities
• Coordinate personal appointments and reservations
• Assist with travel planning and packing
• Maintain organized household spaces, closets and records
• Photograph and list items for sale on Poshmark, Facebook Marketplace and OfferUp
• Order meals and occasionally prepare light refreshments
• Rarely assist with house-sitting or pet care during staff absences

The Ideal Candidate
• Presents an extremely polished, professional appearance
• Is enthusiastic and up-beat. We make movies! You should be excited to come to work!
• Thrives in an environment where every day is different
• Is exceptionally organized and detail-oriented
• Anticipates needs before being asked
• Communicates professionally, both verbally and in writing
• Maintains absolute discretion and confidentiality
• Is comfortable balancing executive-level responsibilities with everyday household tasks
• Loves dogs and enjoys being around children
• Is proficient with Outlook, Google Calendar, Apple Calendar, Zoom and other common office technology
• Has excellent problem-solving skills and remains calm under pressure
• Takes pride in every task, regardless of size

Requirements
• Minimum one year of personal or executive assistant experience preferred
• Passion for film and television strongly preferred
• Valid U.S. Driver's License
• Valid U.S. Passport
• Clean criminal background