Comedy Festival Operations Associate

This is a Part Time Job

(S) Seasonal Comedy Fest Operations Associate

Job Purpose
They support efforts across all elements, including live comedy shows and podcasts. This position plays a crucial role in program execution, supporting production logistics and talent advancement pre-event and on-site.

Duties & Responsibilities
Responsibilities include, but are not limited to:
• Support overall event and show advancement, including coordinating assets, sourcing & ordering props, furniture, and liaising with venues

• Communicate with organizers, producers, and artists in support of production logistics

• Liaise with artists, representatives, and internal teams to confirm talent travel, housing, and registration arrangements.

• Manage and organize various resources in preparation for the event using internal systems (Airtable, Google Workspace, FileMaker)

• Attend weekly meetings and venue walk-throughs as needed

• Work closely with the Comedy Associate Programmer to manage & track invoices

On-Site Event Responsibilities
• Support the overall production of the event, including troubleshooting any on-site issues with programming, and helping registrants, artists, and industry executives with customer service needs

• Support multiple on-site events, including coordinating food and beverage, signage, Comedy Industry Lounge needs, and collating guest lists

• Additional event support duties fulfilled as needed throughout SXSW

Qualifications & Skills

Qualifications include:
• Experience in large-scale event planning & execution

• Highly organized with keen attention to detail

• Ability to multitask in a fast-paced environment

• Excellent communication skills, both written and verbal

• Communicate comfortably with external parties, including VIP-level talent teams

• Proficiency with Airtable, FileMaker Pro, and Google Workspace

• Working knowledge of the Comedy, Podcast, and Film & TV Industry is a plus

Physical Requirements

The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully:
• Prolonged periods of sitting or standing at a desk and working on a computer.

• It is frequently required to stand or sit for long periods and travel multiple miles a day between venues during the event.

• Ability to occasionally lift 20 pounds, as needed.

• May require occasional bending, reaching, kneeling, or climbing stairs.

• Ability to work outdoors, including exposure to varying temperatures or noise levels.

Work Location & Schedule

This seasonal position is an in-office role and is located in Austin, Texas. The role is part-time starting January 18th and transitions to full-time on February 15th. Must be available to work additional hours, including evenings and weekends, particularly as the festival approaches.