Senior Administrative Assistant

This is a Full Time Job

We are hiring for a Sr. Administrative Assistant to support the Co-Heads, Global Strategic Marketing & Research, and Head of Marketing Analytics & Insights with daily administrative and project support.

Responsibilities
• Scheduling and preparing for meetings and handling calendars for three executives (including general calendaring as needed for two teams)
• Processing purchase orders, managing business expenses, and personal expense reports
• Create and maintain an organizational system to keep track of POs and their status in case of errors or revisions
• Maintain correspondence with vendor billing teams
• Managing document flow, including creating and maintaining files (electronic and hard copy)
• Other general administrative duties (processing mail, copying, supplies ordering, etc.)
• Handling phone calls
• Updating databases and lists
• Managing executive travel
• Miscellaneous duties as required
• Interface and work with internal and external stakeholders to facilitate meetings, events, etc.
• Onboarding new hires for both teams
• Some work outside regular hours (9am-6pm) may be required (and regularly on Mondays)

Qualifications
• BA required and 1-2 years' experience as an administrative assistant
• Strong computer skills (Microsoft Suite)
• Good math/finance and general business competency
• Exceptional organizational and interpersonal skills
• Must be detail-oriented
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Must be able to meet deadlines
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
• Common sense, dependability, discretion and attention to detail are required
• Must be a self-starter with a team-player attitude. Excellent communication skills – written and oral, able to deal with and adapt to different personalities and work styles. (must have a professional and courteous demeanor)
• Interest in movies, entertainment, pop culture, and market research & analytics highly desired