Administrative Assistant, TV Business Affairs

This is a Full Time Job

Admin Assistant II, TV Business Affairs

Business Affairs is responsible for negotiating and drafting production agreements with writers, producers, performers, directors, television networks, co-production entities and other television-related personnel and service providers on behalf of Sony Pictures Television and its related companies. Productions include scripted and non-scripted network, cable and first-run syndicated television programming as well as animation and daytime programming. Also responsible for implementing and administering the business policies and procedures for SPT. Works with Creative, Production, Finance and Legal Affairs departments to provide information, business advice and consultation services on a regular basis. Involved in analyzing business and legal issues related to productions, as well as reviewing budgets and other financial information.

Responsibilities:

Provide organizational and administrative support to two VPs

Roll calls and manage phone sheet. Also provide phone coverage for other executives within the department when needed

Heavy schedule/calendar management

Coordinate all internal and external meetings and calls (across multiple time zones)

Collect and prepare information/documents for all meetings and conferences

Generate monthly expense reports

Manage and track executive approval flow

Maintain departmental contact database

Additional responsibilities include, but are not limited to the following:

Assist in drafting letters, agreements, abstracts, and memorandum

Copying, filing, organization of paperwork

Note taking on calls and during meetings, as needed

Keep track of necessary office supplies and order updates

Assist in various projects as they arise such as, organizing departmental events, gifts, etc.

Assist visiting executives, as needed

Requirements:

Skills and Competencies

Strong Computer skills: MS Outlook, PowerPoint, Word, Excel required; Filemaker, Adobe, Keynote preferred

Strong internet research skills using various search engines, databases, and social media platforms

Excellent written (spelling, punctuation, grammar) and oral (professional and friendly demeanor) communication skills

Exceptional organizational and follow through skills

Ability to multi-task and prioritize with attention to detail

Ability to independently solve problems

A self-starter with a team player attitude

Take responsibility for and ownership of tasks

At ease in a fast-paced, high energy, ever-changing work environment with shifting priorities

Must demonstrate professionalism, diplomacy, and discretion when dealing with co-workers, executives, etc.

A strong passion for all things TV and pop culture related

Has a global perspective and an appreciation for cultural differences

Multilingual a plus but not required

Experience

Minimum of 2-3 years administrative experience

Entertainment industry experience preferred (specifically television, film, or animation)

Education

Education:

B.A., B.S., or equivalent

J.D., preferred but not required

*Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

* Sony Pictures - CA - Culver City Area & Studios