Executive Assistant

This is a Full Time Job

Seeking an Executive Assistant that will provide administrative support to an Executive in the Music Industry. This key support role functions as a trusted team member responsible for day-to-day administrative and operational activities. This individual will possess exceptional communication skills, ensure seamless execution of priorities, and operate with autonomy.

What you'll do:
• Provide administrative support for the Executive, coordinating meetings, scheduling, and setting up client/staff meetings, lunches, and heavy calendar management in a fast-paced creative environment
• Proactively anticipates needs and identifies opportunities to optimize time and impact
• Adapt quickly to “in the moment changes”, ensuring continuous communication and coordination
• Prepare for meetings – including agendas, briefings and follow-up actions
• Responsible for booking travel, manage reservations, check-in for flights and be on standby when executive is traveling
• Proactively organize and prioritize daily workload
• Handle sensitive and confidential information with discretion
• Assist with general office errands, support, and assist with various administrative tasks and projects as needed
• Ad hoc projects and perform other duties as assigned.

Who you are:
• Outstanding organizational and time-management skills with the ability to manage competing priorities
• Ability to deliver complex messages confidently – clear, concise, and professional
• Superior interpersonal and relationship-building skills with the ability to communicate effectively across all levels of the organization
• Action oriented problem solver that operates in a calm, steadfast, and detail-oriented manner
• Proficiency with digital collaboration tools (Microsoft 365, Teams, Zoom, Concur, etc.).
• Ability to navigate within a complex global organization with flexibility and resilience
• Demonstrated ability to manage confidential and sensitive information with sound judgment
• Stay calm and centered during moments of high pressure while maintaining a sense of urgency
• Prior music or entertainment industry experience supporting senior level executives preferred.