Executive Assistant to SVP, Global Commercial Affairs
Sony Music
New York, NYThis is a Full Time Job
As Executive Assistant to the SVP, Global Commercial Affairs, you will play a critical role in ensuring the smooth and efficient operation of the commercial department within Ceremony of Roses. You will provide high-level operational, planning, cross-functional execution, and administrative support in a fast-paced, global environment while acting as a trusted extension of the SVP. Success in this role means strong communication, attention to detail, proactive problem-solving and a hospitality-focused approach to working with artists and industry professionals.
What you'll do:
• Organize and support internal meetings, including preparing agendas, gathering supporting materials, capturing notes, tracking outcomes and action steps.
• Provide key proactive executive administrative support to the SVP, Global Retail & Licensing of Ceremony of Roses – anticipate needs, follow-through on all details and handle all confidential situations with discretion.
• Handle expenses and complete monthly T&E reports in Concur, pay department invoices, and reconcile AMEX Travel Statements
• Manage domestic and international travel schedules for the SVP, Global Retail & Licensing of Ceremony of Roses.
• Maintain shared documents, workflow communication, execution follow-up. Provide coordination support on cross-functional initiatives.
• Track follow-ups and action items across the department, as well as broader departments within Ceremony of Roses, labels, and corporate teams.
• Support preparation of presentations, strategic discussions, and artist management meeting utilizing MS Suite (Excel, PowerPoint, Word)
Who you are:
• Minimum 5 years of executive assistant experience supporting a senior-level executive in a fast-paced organization.
• Exceptional structuring, analytical, and communication skills. Curious and learns new concepts quickly.
• Highly organized, proactive, and capable of anticipating needs before direction is provided.
• Exceptional organizational skills and strong attention to detail.
• Excellent written and verbal communication skills.
• Flexible and available outside standard business hours when necessary.
• Strong knowledge of and experience with Microsoft Office Programs (Excel, Outlook, PowerPoint, Word) across Mac and PC environments
• Great client relations and hospitality-driven approach
• Excellent written and verbal communication skill
• Flexibility with hours
• Highly organized
• Fast learner
Salary/Benefits
$60,000 - $85,000 /year USD
The actual base salary offered depends on a variety of factors.
Benefits
• Medical, dental, and vision insurance
• Life insurance
• Short- and long-term disability
• 401(k) employer matching
• Voluntary benefits like company-paid identity theft protection
• Resources for pets, mental health and meditation resources
• Industry-leading fertility coverage
• Fully paid leave for childbirth or bonding
• Fully paid leave for caregivers
• Programs for loved ones with developmental disabilities and neurodiversity
• Subsidized back-up child and elder care
• Reimbursement for adoption, surrogacy, tuition, and student loans
Perks
• Inclusive, collaborative and global community
• Modern office environment designed to foster productivity, creativity, and teamwork
• Investment in your professional growth and development
• Space to accelerate progress, positively disrupt, and create what happens next
• Time off for a winter recess
Additional Information
Ceremony of Roses is an agile creative practice that addresses the commercial and creative challenges of the world’s top artists, serving as Sony Music’s merchandise partner. We work with a roster of global talent both within and beyond the Sony ecosystem, focusing on product excellence and delivering items designed to be cherished for years. Our best-in-class creative team produces culture-leading, artist-specific collections that enhance artist brands beyond their music. We prioritize customer excellence by integrating ourselves as an extension of each client’s team, ensuring transparency, accountability, and tailored support in every partnership.
