Executive Assisant to the President

This is a Full Time Job

Position Summary:
SME Entertainment Group is seeking a highly organized, proactive, and resourceful Executive Assistant to support the President of the company. This multifaceted position combines executive assistance, business operations, administrative coordination, and business development support. In addition to providing direct support to the President, this individual will play an active role in managing internal and external communications, identifying potential sales opportunities, and ensuring key priorities and projects stay on track.
The ideal candidate is someone who can wear multiple hats, anticipate needs, and take initiative. Working closely with the President, this individual will help manage daily priorities, coordinate schedules and appointments, facilitate timely communication with clients and business contacts, and oversee the follow-through of important projects and responsibilities. The successful candidate will be a trusted and dependable partner to the President, helping keep the business organized, efficient, and moving forward.

Key Responsibilities:
Manage the President's calendar, including scheduling meetings and appointments and providing timely reminders of upcoming engagements and important deadlines.
Prepare client proposals, invoices, confirmations, offers, and monthly newsletters.
Assist the President with identifying and researching potential business opportunities and sales leads.
Track and follow up on action items to ensure deadlines are met and projects move forward efficiently.
Manage and maintain the President's social media accounts, including content coordination
Maintain and update business documents, including presentations and proposals
Prepare end-of-day summaries and next-day schedules

Qualifications
Bachelor's Degree
Approximately 3-5 years of experience as an Executive Assistant to a senior-level executive
Proficient in Microsoft Office, Excel, Word, PowerPoint
In office a couple days a week

Optional
Experience in live event production, event coordination, or entertainment operations is a plus

Who you are:
Handles sensitive and confidential information with professionalism and discretion.
Exceptionally organized and detail-oriented, with the ability to manage multiple priorities, projects, and deadlines simultaneously.
A proactive self-starter who takes initiative, anticipates needs, and takes ownership of responsibilities without constant direction.
Strong problem-solving skills and the ability to think ahead.
Adaptable and comfortable wearing multiple hats
Professional and personable, with excellent communication skills and the ability to interact confidently with clients.
Business-minded and eager to learn, with an interest in understanding the company and contributing to its overall success.