Front Desk Operations Coordinator

This is a Full Time Job

Position Overview:
101 Studios looking for a dynamic, highly organized, and solutions-oriented Facilities & Workplace Operations Coordinator to help keep our workplace running seamlessly. This is a hands-on role for someone who is an exceptional multitasker, has a natural hospitality mindset, and takes pride in elevating the day-to-day experience for everyone who walks through our doors.
You'll be the go-to subject matter expert for office and workplace needs, bringing sound judgment, resourcefulness, and a ''make it happen'' mentality to everything from day-to-day office operations to executive meetings, VIP visits, special events, and unexpected challenges.

Key Responsibilities
• Serve as the go-to resource and subject matter expert for all office and workplace needs at 101 Studios, ensuring the day-to-day operation of the office runs smoothly.
• Create an exceptional workplace experience for employees, executives, clients, filmmakers, vendors, and VIP guests.
• Manage office requests and operational needs from intake through resolution, communicating clearly and proactively with stakeholders.
• Coordinate office seating, moves, reconfigurations, and workspace needs as the business evolves.
• Oversee meeting rooms, kitchens, collaboration spaces, common areas, and workplace amenities to ensure they are consistently organized, welcoming, and company-ready.
• Manage inventory, ordering, and replenishment of office, kitchen, janitorial, and operational supplies.
• Coordinate with vendors and service providers to ensure reliable, high-quality workplace services.
• Support executive meetings, leadership gatherings, special events, screenings, client visits, and VIP experiences by ensuring the office is operationally ready and professionally presented.
• Partner with IT, Security, HR, Finance, Production, Post Production, and Events to coordinate workplace needs and resolve issues efficiently.
• Review vendor invoices and coordinate appropriate approvals and payment workflows.
• Maintain strong relationships with building management, vendors, contractors, and service providers.
• Identify opportunities to improve office operations, efficiency, organization, and the overall employee experience.
• Serve as a designated Fire Warden and support emergency preparedness, workplace safety, drills, and the coordinated response to building incidents and unexpected operational challenges.
• Anticipate needs before they become issues and bring a proactive, solutions-oriented approach to the role.
• Step in wherever needed-no two days will look exactly the same.

Qualifications & Experience
• Experience in workplace operations, office management, facilities, hospitality, or a similarly fast-paced environment.
• Exceptional organizational skills and the ability to effectively manage multiple priorities at once.
• A hospitality mindset and genuine passion for creating a welcoming, polished, and elevated workplace experience.
• Strong judgment and the confidence to independently troubleshoot problems, make decisions, and know when to escalate.
• A proactive, ''figure it out and make it happen'' approach.
• Excellent communication and interpersonal skills with the ability to work effectively with employees at all levels, including executives and senior leadership.
• Professionalism, discretion, and confidence interacting with executives, clients, filmmakers, VIP guests, vendors, and external partners.
• Strong attention to detail without losing sight of the bigger picture.
• Flexibility and a willingness to jump in wherever needed to support the business.
• Experience working in entertainment, media, film, television, technology, hospitality, or another creative and fast-paced environment.
• Experience supporting a corporate headquarters or executive-facing workplace.
• Experience coordinating executive meetings, VIP visits, screenings, events, or other high-touch experiences.
• Familiarity with workplace management systems, access control, or office technology.
• Experience working with building management, contractors, vendors, and facilities partners.
• Experience with emergency preparedness, business continuity, or workplace safety programs.
• Most importantly, someone who brings energy, resourcefulness, professionalism, and a genuine desire to make the workplace better every day.

101 Studios, LLC is an Equal Opportunity Employer