Billing Manager, Entertainment Marketing

This is a Full Time Job

BILLING MANAGER

Position Summary:
We are seeking an experienced Billing Manager to oversee the company’s billing and Accounts Receivable functions. The position is responsible for managing the full billing cycle, creating PORs, invoices, and job budget estimates, monitoring outstanding receivables, handling collections, and maintaining ongoing communication with clients regarding billing and account matters.

The ideal candidate will have experience in post-production billing, preferably within the theatrical trailer/entertainment marketing industry, and will be comfortable working in a fast-paced, deadline-driven environment with multiple clients and projects. This role involves direct client contact, collaboration with Producers and internal departments, and regular financial reporting to company owners.

This is a full-time, exempt position reporting directly to the CFO. Initial training period will be in our Hollywood office and then transitioning to hybrid. Local candidates only will be considered.

Key Responsibilities:
• Manage all aspects of client billing and Accounts Receivable
• Create, review and process project billing in coordination with Producers and internal teams
• Prepare job budget estimates as needed in coordination with Producers and other internal departments
• Work closely with management and internal teams to address billing, collection, and project-related financial matters
• Provide weekly billing and Accounts Receivable reporting to company owners
• Monitor outstanding receivables and manage collection efforts
• Develop and maintain professional relationships with client accounting and business affairs contacts
• Communicate directly with clients regarding invoices, payments, contracts and POs, account questions, discrepancies, and other billing-related matters
• Research and resolve billing issues and discrepancies
• Maintain accurate customer account records and ensure timely application of payments
• Responsible for activating and updating project and job information in Filemaker database
• Ensure client rate cards are accurate, current, and properly reflected in billing

Qualifications:
• Prior experience in post-production billing and Accounts Receivable; trailer industry experience strongly preferred
• Strong understanding of project-based billing, job estimates, client rate cards, and account management
• Ability to manage and prioritize multiple projects, clients, and deadlines simultaneously
• Proficiency with Excel and able to learn project tracking tools (i.e. Filemaker)
• Professional, collaborative, and comfortable working with Producers, management, and clients regarding financial matters
• Excellent written and verbal communication skills are required.