Executive / Administrative Assistant

This is a Full Time Job

In-Person | Monday - Friday

A small documentary company seeks a highly organized, proactive Executive / Administrative Assistant to support a filmmaker and small office.

This role requires someone who can juggle many unrelated responsibilities, work independently with minimal direction, stay calm under pressure, anticipate next steps, and take ownership of tasks through completion.

The position involves daily financial management: monitoring bank-account balances, paying bills and vendors, tracking expenses and budgets, processing invoices, reconciling accounts, and maintaining accurate financial records for the company, productions, office, and properties. Candidates should be comfortable with numbers; bookkeeping, accounting, or budget-tracking experience is preferred.

Other responsibilities include calendar management and scheduling, travel coordination, office operations, some errands and personal-assistant tasks, vendor and property coordination, and general administrative support.

There will also be some film-related support, primarily basic research and production budget tracking. Film experience is not required. An interest in learning production budgeting or line producing is welcome; there is room to grow into Line Producing. This is not a creative position.

The ideal candidate is exceptionally reliable, detail-oriented, resourceful, discreet, a strong communicator, and someone who makes sure nothing falls through the cracks.

Minimum 2 years of relevant professional experience required. Not an entry-level position.
Must live in or very near Culver City / West Los Angeles. This is an in-office position and proximity is crucial.